Project Management Support (Research and Administrative) Associate - Maternity Cover

Water, Environment and Climate  (WEC)

​The Water, Environment and Climate (WEC) portfolio under the UNOPS Austria Multi-Country Office has built strong partnerships and has effectively been managing a portfolio of 490 million USD over the last 15 years to support key initiatives with fund management, project implementation and administrative support. 

WEC effectively operationalizes partners' agendas with global approaches, as well as regional and country specific activities focused on climate action, protection and conservation of the environment. Partners profit from WEC’s ability to operationalize and/or scale up their important substantive agendas, including in support of key multilateral environmental and climate agreements,  such as the Paris Agreement, the Cartagena Convention as well as the Sustainable Development Goals. 

• Supports scheduling of and preparation for the Director’s appointments and prepares briefing and background material and ensures this is shared with the Director in due time before the meetings;
• Provides administrative and logistic support to conferences, workshops, and other events organized by ICAT and for meetings and retreats of the ICAT team by scheduling and organizing meetings (also video- or tele-conferences), and for receiving visitors;
• Coordinates with the Bonn premise management and ICT support on common services requests including those relating to office space, office access, cleaning, procurement of office supplies and petty cash management;
• Establishes and maintains efficient working relationship with stakeholders (e.g. UNOPS WEC team, DSC, AC, Implementing Partners) and external partners (e.g. UNFCCC secretariat, NDC-Partnership, other UN agencies);
• Assists with the drafting of correspondence, including to partners and high level officials as well as other responses to external requests;
• Provides accurate and timely information on processes and pending issues to the supervisor;
• Maintains the records on administrative, financial and logistical activities of the Bonn personnel/office;
• Provides administrative and logistical support for missions, events and travel including organization of tickets, hotel bookings, transfers, visa facilitation, DSA payments, etc. in coordination with ICAT Operations Associate;
• Functions as back-up to the ICAT Operations Associate when necessary.

• Completion of secondary school is required. 
• Bachelor’s or Master’s Degree in Business Administration, Public Administration, Climate Change or equivalent disciplines is strongly desirable.

• Minimum of six years of relevant experience in operations’ support services, research, climate change and/or office management support in national or international public or   corporate organizations is required.
• In case of a First Level University Degree or a Master Degree, some of the required experience may be discounted.
• An understanding of climate change and related global policy issues is required.
• An understanding of MRV and transparency is an advantage.
• Some experience in UN system organizations is desirable.
• Proficiency in computers and office software packages (MS Office/Google Suite) is required.
• Experience in handling web-based management systems and in the use of Enterprise systems including OneUNOPS is desirable.
• Proficiency in data management and use of data visualizations tools is an asset.

Contract type: ICA
Contract level:  LICA-6
Contract duration: From 1 April 2024 to 31 October 2024

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions 

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 

• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.