Programme Management Senior Officer (Strategic Information)

The Asia Regional Health Cluster (ARHC) was established in 2018 for efficient delivery of grants and funds management, and the provision of quality pharmaceuticals and medical equipment.  The ARHC aims to significantly impact the targets of UN Sustainable Development Goal on good health and well being by expanding the population benefitting from UNOPS-managed health-related engagements across the Asia Region.

The ARHC portfolio manages the Principal Recipient (PR) Programme of the Global Fund in Myanmar since 2011 and in Asia since 2013. The Global Fund, which has been providing financial support to the Greater Mekong Sub-Region for malaria programs since 2003, has selected UNOPS as a PR, responsible for delivering the targets set out in the grant agreements, in collaboration with selected Sub-Recipients (SRs) from the National Programmes, international and local non-governmental organizations and United Nations agencies.

UNOPS is selected as the Principal Recipient for the Global Fund’s RAI4E grant (2024-2026), under which UNOPS will implement activities related to malaria elimination, health systems strengthening and integrated health service packages in hard to reach areas along the borders of the Greater Mekong Sub-region (GMS) countries. UNOPS seeks an experienced Programme Management Senior Officer to support operational management and coordination. 

Under the direct supervision of the Programme Manager based in ARHC office in Thailand, the Programme Management Senior Officer shall be responsible for the following functions – 

1. Organization and functioning of coordination mechanism 

• Support the development and dissemination of draft meeting agendas in consultation with key partners, including coordination of relevant inputs to key decision points, liaising with presenters, and contracting of external facilitation support (if required); 

• Coordinate all administrative and logistical arrangements for meetings, including dissemination of invitations, contracting of meeting venue, support to travel of participants and coordination with local partners / authorities where required; 

• Draft, revise and disseminate meeting minutes and key decision points in a timely manner. 

1. Good governance in line with Global Fund policies

• Ensure all proceedings uphold standards of good governance practice and adhere to relevant policies; accordingly manage participation, decision points / quorum, nomination/election, Chair and Vice-Chair, and implementation of Global Fund Conflict of Interest policies; 

• Support the Chair and members to ensure adherence to the TORs and other policies as applicable; 

• Facilitate the selection/nomination of participants in line with policies and established procedures; 

• Support the execution of decisions and facilitate and support activities of the Chair as required; 

• Support the Programme Manager to plan and manage the operational budget; 

• Maintain custody of all documents, including governance documents and policies, proposals/concept notes, grant performance and oversight reports, minutes, key communications/correspondences, progress reports, etc. 

1. Oversight activities 

• Support collection and consolidation of programmatic information, including preparation of presentations / summary reports as necessary; 

• Support dissemination of relevant information in a timely manner and concerned stakeholders in accordance with agreed feedback protocols; 

• Consolidate, compile and support the analysis of relevant grant-related information in collaboration with PR/SRs for circulation to the steering committee and other stakeholders as necessary; 

• Coordinate and provide logistical / administrative support for other oversight activities (Oversight Committee meetings, oversight visits, ad hoc reviews, etc.); 

• Support the process for selection of Sub-recipients; 

• As necessary, coordinate inputs/endorsements on funding re-allocation (e.g. reprogramming of savings and development of Funding Requests);

• As necessary, facilitate the engagement of selected technical experts to provide guidance and oversight.

Education

• A Bachelor's degree preferably in public health, medicine, epidemiology, health economics, sociology/anthropology and health, or related disciplines, business administration, public administration, international relations or related subjects is required. 
• A Master's degree in the areas above is desirable and would compensate for 2 of the required years of experience

Experience

• At least 4 years Experience in programme/project management, grant management and/or fund management is required 

• Solid practical experience in working with the UN, non-governmental organizations, public sector and/or civil society is required.

• Knowledge and experience of working in Greater Mekong Sub region countries (such as Cambodia, Lao PDR, Myanmar, Thailand, Vietnam) is a strong asset. Previous experience in South and/or South-east Asia is an asset. 

• Experience and understanding of working in cross-border areas is a great asset. 

• Knowledge of public sector financial rules, procurement and/or grant-making practices is an asset. 

• Prior experience in public health policy dialogue/development at a high level is an asset.

• Knowledge of aid architecture in health  with previous experience working in the context of Fund/Grants Management is an asset.

• Fluency in English is required.
• Fluency in other languages of Greater Mekong Sub region countries (such as Cambodia, Lao PDR, Myanmar, Thailand, Vietnam) is a great asset.

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions 

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 

• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.