Finance Assistant (Finance and Admin)

1. Finance Support
2. Operations Support

• Process payment requests and ensure completeness of documentation; use of proper accounting codes; certification of services rendered/goods delivered, and duly signed by authorized officials; compliance with terms and conditions of the agreement with partners and contractors.

• Create  vendor profile in the ERP and update the profile when required.

• Maintain and control petty cash fund and preparation of reports for replenishment.

• Providing Inputs for the development of standard operational procedures.

• Assist Finance Officer in various finance processes:

               - Review of shared expenditure being charged to the project from various internal units.

               - For the preparation of monthly expenditure monitoring reports, cash forecasts and financial  updates to the Fund Board.

               - For the periodic review and reconciliation of financial data to ensure the accuracy and  completeness of the general ledger.

               - Compilation of grant financial data.

               - Compilation of information for budgeting.

               - In data consolidation for requests from various UNOPS country units.

• Assist the Grant Team and the finance officer in conducting financial monitoring visits to partners that include a review of partners’ internal processes and verification of selected transactions.

• Consolidate lessons learned and best practices in Finance.

2. Operations Support

• Supports the day-to-day operations of the team.

• Information management: 

             - Ensure finance and grant data is kept up to date in the dashboard/database and various trackers. 

             - Recommend for improvement of information collection and processing that allows availability of up-to-date information.

            - Maintenance of hard copy and electronic files, reference materials and confidential records as required.

• Asset management:

             -  Maintenance of records on asset management and preparation of reports.

             -  Maintenance of files and records relevant to office maintenance.

             - Assist grant focal reviewing of annual grant asset reports and handling of issues like theft, lost,  damaged cases.

• Completion of Secondary School is required.

• First University Degree preferably in Business Administration, Public Administration, or equivalent disciplines is desirable but not required.

• Diploma or certification in finance or related subjects or administration is an asset.

• A minimum of 4 years of administrative, finance,  or operational support experience is required.

• Demonstrated ability to work with computer and office software packages (MS Office 2003 and/or newer versions) and/or Google Suite is required.

• Knowledge of spreadsheet and database packages is desirable.

• Experience working with the UN is desirable.

• Contract type: ICA (Individual Contractor Agreement)
• Contract level: Local ICA Support 4
• Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance

• This position is open for Bangladesh Nationals ONLY.

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions 

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 

• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.