Project Management Support - Analyst

Job categories Programme Management

Vacancy code VA/2024/B5011/27786

Level ICS-8

Department/office GPO, NYPO, UN Technology Support Services

Duty station New York*, United States of America

Contract type International ICA

Contract level IICA-1

Duration Open-ended subject to organizational requirements, availability of funds and/or satisfactory performance

Application period 21-Mar-2024 to 04-Apr-2024

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.

This vacancy is closed.

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Background Information - Job-specific

UNOPS supports partners in building a better future by providing services that increase the efficiency, effectiveness, and sustainability of peace-building and humanitarian and development projects. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations.

The New York Portfolios Office (NYPO) supports the United Nations Secretariat, as well as other New York-based United Nations organizations, bilateral and multilateral partners, in the delivery of UNOPS mandate in project management, infrastructure management, and procurement management.

The Sustainable Development Cluster (SDC) supports diverse partners with peacebuilding, humanitarian and development operations. It was formed by combining the following portfolios: Grants Management Services (GMS), UN Technology Support Services (UNTSS), and Development and Special Initiatives Portfolio (DSIP). It provides Services to partners' programmes designed, structured, and managed with a global perspective and primarily serving partners headquartered in New York. The SDC has a footprint in approximately 125 countries.

Functional Responsibilities

This is a position in UNOPS for supporting project(s) under the UN Technology Su...

This is a position in UNOPS for supporting project(s) under the UN Technology Support Services (UNTSS) portfolio. The Project Management Support - Analyst will focus on the development of new engagements and will also be responsible for providing effective and efficient support in the areas of reporting, administration, financial management, project management, travel, and procurement to UNTSS’s clients and projects. The incumbent supports UNTSS Project Managers with the day-to-day project implementation, including monitoring of project budgets, identifying probable issues that may need attention, supporting in problem analysis and solution identification, drafting required correspondences to stakeholders concerned and preparing project reports. Overall, the incumbent will be expected to ensure that the project operations function in line with UNOPS rules and regulations, and its projects are delivered in accordance with their scope, quality requirements, timelines and budgets. The incumbent will report to the UNTSS Senior Portfolio Manager.

The incumbent of this position will be a UNOPS personnel and is under its full responsibility.

*Even though the duty station is indicated as New York, USA, consideration may be given to allow the position to be home-based in a time zone close New York (USA) or Copenhagen (Denmark), depending on the incumbent's personal situation. For home-based positions, a location-specific fee scale is applied in determining the contractor's fee.

The Project Management Support- Analyst will undertake the following activities/responsibilities:

Stakeholder Management:

Support the coordination and management of communications to ensure stakeholders are aware of project activities, progress, and exceptions and are in a position to accept handover products.
In coordination with the project manager, advise the client on issues that may impact their outcomes (including sustainability issues and post-project requirements such as maintenance).

Business Development:

Assist in updating the Business Strategy to enhance and grow the portfolio;
Conduct business development intelligence for potential new partnerships/engagements (facilitate assessments of partners' needs, UNOPS value proposition, etc.).
Collect and synthesize background information about potential partners and opportunities, develop partner- and opportunity profiles and update information in corresponding partnerships platforms;
Support analysis of corporate trends and guidelines regarding their relevance for partnerships development processes;
Help with the identification of potential partners;
Generate content (information/images) for promotional activities,
Assist in drafting sections of proposals and concept notes,
Prepare draft presentations and supporting documents for partner meetings;
Support the organization of promotional events and high-level meetings;
Coordinate contacts with potential partners, arrange meeting schedules, prepare meeting minutes
Assist in monitoring of partner meeting action points and pipeline engagements opportunities.

Delivery and Performance:

Manage workshop preparation, including travel, procurement, and participants.
Support the Project Manager on the delivery of assigned work packages.
Prepare and maintain project files, including internal and external project reports.
Manage information flows and oversee change controls, risk registers and issue management by establishing document control procedures.
Advise the Project Manager of any deviations from the plan and update plans. Work with the Project Manager to identify and manage risks.

Procedures:

Maintain all supporting project financial documents for audit and review processes.
Ensure accurate data entry into UNOPS ERP system (OneUNOPS) and OneUNOPS Projects – as appropriate.
Monitor project budget and financial expenditure and all administrative procedures in line with the work- plan.
Process direct payments and advance requests and prepare project budget revisions.
Produce financial reports; including developing financial monitoring and reporting formats as per UNOPS requirements.
Support the Project Manager by monitoring budget cash flow and reporting on expense obligations to ensure deliverables are met.
Alert the Project Manager of any financial shortfalls and over-expenditures. Propose budget revision and initiate corrective action when necessary. Coordinate vendor communications, meetings, and reports as necessary
Provide substantive inputs to assist the Project Manager in preparing project reports and documents, ensure compliance with contractual obligations and UNOPS policies, processes and procedures
Maintain records of project files and other supporting documents.
Maintain registers/logs delegated by the Project Manager.

Knowledge Management:

Contribute to expertise in tools and techniques.
Support the compilation of lessons learned as per the defined reporting format.
Contribute to the dissemination and sharing of best practices and lessons learned
Support capacity building of personnel

Education/Experience/Language requirements

FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY CANDIDATES WITH NO UNITED NA...

Competencies

Treats all individuals with respect; responds sensitively to differences and enc...

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: International Individual Contractor Agreement (IICA) Contra...

Additional Information

Please note that UNOPS does not accept unsolicited resumes. Applic...

Please note that UNOPS does not accept unsolicited resumes.
Applications received after the closing date will not be considered.
Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.

This vacancy is closed.

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APPLICATION TIPS

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TOGETHER, WE BUILD THE FUTURE

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian and development projects around the world.

Our mission is to help people build better lives and countries achieve peace and sustainable development.

We are proud of our people. The UNOPS family brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf on our partners. Spread across 80 countries, our workforce is rich in diversity and culture – with inclusion at its core.

We understand the importance of balancing professional and personal demands and offer several flexible working options.

Explore what we offer here.