Project Management Support - Senior Assistant

• ensuring the application of the Unique Information System of the Judiciary (ISP), which would cover the needs and key business processes of the judicial institutions,
• conducting the procurement of ICT equipment, enabling the ISP security improvement and institution certification, and 
• arranging specialised training for the employees of judicial institutions.

The PMS Senior Assistant works closely with and under the supervision and guidance of the Project Manager to ensure support for the efficient implementation of the Project through a range of actions contributing to the planning, management, and monitoring of Project activities. 

In performing her/his work, the PMS Senior Assistant promotes a client, quality and results-oriented approach, and works closely with the Support Services to exchange information and ensure consistent service delivery.  

The PMS Senior Assistant will undertake the following activities/responsibilities:

• Support the implementation of project activities and contribute to the cultivation of professional relationships with the project stakeholders
• Support organisation of meetings, events, workshops, and field visits
• Produce meeting minutes and reports and contribute to the development of Project’s reports 
• Contribute to development of Project’s Plans 
• Maintain Project’s filing system, archive  and registers, including risk, issue, and lessons logs 
• Establish and cultivate regular cooperation with the Support Services in order to facilitate the progress of Project activities in accordance with relevant rules, regulations, and procedures 
• Assist project counterparts on applicable administrative procedures and facilitate their observance
• Follow up on engagement of project retainers and related Time Sheets
• Contribute to the identification and assessment of risks and assist in the implementation of mitigation measures in accordance with the Risk Management Strategy 
• Contribute to the identification and sharing of the Project’s lessons learned and best practices. 
• Provide support to Project’s communication and visibility activities
• Perform other duties as may be reasonably required and in line with the incumbent’s scope of services above

• Secondary education is required.
• Bachelor’s degree, preferably in Economics, Business Administration, Finances, Social Sciences, Law or a related field, will be considered an asset.

• Five years of working experience in project support functions is required. Bachelor’s degree may substitute for some years of experience.
• Experience in the conduct of administrative tasks would be an asset.
• Experience in engagement with Governmental institutions, international organisations and donors would be an asset. 

• Fluency in Montenegrin and English is required

This is a local position, it is therefore open to nationals of Montenegro and to individuals who have a valid residence/work permit.

Contract type: ICA
Contract level: Local ICA Support - ICS 5
Contract duration: Ongoing ICA – Open-ended, subject to organizational requirements, availability of funds and satisfactory performance

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 
• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.

The UNOPS Republic of Serbia Multi Country Office (RSMCO) is implementing 16 projects in Serbia, North Macedonia and Montenegro.

In Serbia, where UNOPS has been active since 2000, and North Macedonia and Montenegro where UNOPS works since 2017, the organisation provides support in demanding socio-economic reforms and facilitating accession to the European Union. The projects focus on sustainable socio-economic development, good governance, social cohesion, environment and emergency response. The projects are implemented with the funding from the European Union (EU), Kingdom of Norway, Governments of Switzerland, Sweden and North Macedonia.

All projects have gender equality as a transversal theme, and have been contextualised within the broader Sustainable Development Goals frameworks and objectives.