Programme Management Associate

Job categories Engineering, Project Management

Vacancy code VA/2024/B5333/27962

Department/office AFR, ETMCO, Ethiopia MCO

Duty station Addis Ababa, Ethiopia

Contract type Local ICA Support

Contract level LICA-6

Duration Ongoing Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

Application period 17-Apr-2024 to 30-Apr-2024

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.

This vacancy is closed.

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Background Information - Job-specific

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian, and development projects around the world. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement, and infrastructure services to a wide range of governments, donors, and United Nations organizations. With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical, and management knowledge they need, where they need it. By implementing around 1,000 projects for our partners at any given time, UNOPS makes significant contributions to results on the ground, often in the most challenging environments.

Established in 2009, UNOPS Ethiopia Office has been providing services to various partners, including the Government of Ethiopia, UN agencies such as WHO, UNHCR and WFP, and other international organizations. Since 2014, the UNOPS Ethiopia multi-country office manages and coordinates the UNOPS activities in Ethiopia, as well as Sudan, South Sudan and Djibouti. The UNOPS Ethiopia multi-country office team is composed of approximately 100 national and international women and men and offers a broad range of services such as infrastructure, procurement, project management, and financial and human resources management.

UNOPS strategy for the Ethiopia Multi-Country Office is aimed at providing support to the Government and people of Ethiopia, Sudan, South Sudan and Djibouti through the delivery of projects and services in line with the Governments’ own priorities and also under the UN Delivery as One initiative. The UNOPS Ethiopia Multi-Country Office (ETMCO) has been established as an organizational mechanism to deliver a range of projects for which UNOPS has been appointed as the implementation agency. At present, UNOPS ETMCO is implementing and negotiating a number of projects in a range of sectors including infrastructure development, Procurement Support to Government Ministries and other UN agencies and HR support to UN agencies. The functional objective of UNOPS ETMCO is to deliver projects in an efficient and effective manner, to achieve the development outcomes sought by the Governments and the donors’ community, where capacity building is always considered and encouraged.

Functional Responsibilities

The purpose of this assignment is to support the Infra Team in the delivery of p...

The purpose of this assignment is to support the Infra Team in the delivery of projects’ work packages, ensuring a timely implementation of the activities as per the quality standards. The Programme Managment Associate will be reponsible for the listed tasks.

To assist in timely delivery of the work packages;
To assist in conducting site assessments at the project locations, whenever needed;
To assist in the preparation of technical specifications, Bill of Quantities and Engineering Estimates for the proposed works;
To assist in carrying out quality control checks for the construction work;
To support the PMs during the implementation of the project, if needed
To assist in ensuring the project technical documents are prepared to meet the quality standard requirements;
To assist in following up on project progress versus planned schedule and raise any deviation with PMs and site supervisors;
To follow up on the work activities on sites, in coordination with the PMs and site supervisors;
To prepare project related documentations such as periodic progress reports, site monitoring reports, stakeholder meeting minutes, engineer's instructions and variation orders, in addition to the client hand-over documents and contracts close-out reports, whenever required;
To prepare, review and compile the tender documents related to the Infrastructure projects and to support the Procurement Unit with floating the prepared tenders;
To prepare/review contractor's Interim and final payments certificates and to follow up on the payments processing with other Business Units;
To prepare and provide regular updates on the work progress to the Head of Infra and to the ETMCO Director;
To Support the Infra Team with the implementation of Quantity Assurance/Quality Control standards for the related Infra projects;
Assist the Project Manager and the infra team in ensuring that works are consistent with the project and to inform promptly on any eventual deviation;
To support the Infra projects, ensuring that works are completed on time, within budget and according to UNOPS quality standards;
To contribute to the dissemination/sharing of best practices and lessons learned for knowledge development and capacity building;
To support in the measurement of works and checking/verification of quantities for completed works by the contractors;
To ensure all completed works are in compliance with design and quality requirements;
To identify site/work package risks and to prepare the relevant risk assessments and respective risk mitigation measures;
To carry out periodic inspections during the Defects Notification Period and to support with the preparation of the final completion certificates.;
To carry out any other duty deemed necessary by the supervisor.

Impacts of results

Improved efficiency in supporting the Infra Team and in the delivery of the projects’ work packages
High-quality delivery of technical documents and reporting
Improved staff capacity

Education/Experience/Language requirements

Education: ...

Competencies

Treats all individuals with respect; responds sensitively to differences and enc...

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Local Individual Contractual Agreement (LICA) Contract level:...

Additional Information

Please note that UNOPS does not accept unsolicited resumes. Applic...

Please note that UNOPS does not accept unsolicited resumes.
Applications received after the closing date will not be considered.
Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.

This vacancy is closed.

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APPLICATION TIPS

How to send a good application:

TOGETHER, WE BUILD THE FUTURE

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian and development projects around the world.

Our mission is to help people build better lives and countries achieve peace and sustainable development.

We are proud of our people. The UNOPS family brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf on our partners. Spread across 80 countries, our workforce is rich in diversity and culture – with inclusion at its core.

We understand the importance of balancing professional and personal demands and offer several flexible working options.

Explore what we offer here.

Education:	A minimum of High School completion is required. A First University Degree is an asset, preferably in Engineering or Architecture, Civil Engineering or Construction Management.
Experience:	A High School Diploma with six (6) years of relevant experience OR a Bachelor's Degree with two (2) year of relevant experience in engineering/construction or related function is required. Knowledge of architecture and engineering design software like AutoCAD is an added advantage. Strong computer skills and advanced working knowledge of Google suite applications are considered an asset.
Language Requirements:	Fluency in spoken, reading, and written English is required. Knowledge of other UN languages will be considered an asset.