Project Assistant (pool recruitment)

On 24 February 2022, the military of the Russian Federation invaded Ukraine, with strikes across the territory of Ukraine. Since then, Russia’s invasion imposes a severe humanitarian and socio-economic toll, global energy and food crisis, large-scale destruction of the country's infrastructure, and disruptions in the provision of critical services and degradation of social fabrics and communities’ ties, triggering one of the world’s most significant forced displacements. 

Severe attacks on energy and critical infrastructure facilities leave millions of people without electricity, water or heating supply, struggling to access water, food, health services, materials to repair homes, among others. The continued attacks cause substantial damage to the country’s economy and agricultural production, and also affect the poorest countries worldwide.

UNOPS support to partners spans the humanitarian-development nexus from emergency response to building back better, across the housing, health, education, transport, energy and mine action sectors, through infrastructure, procurement and technical assistance / project management interventions, with the ultimate aim of supporting the country on its EU accession and in its achievement of the Sustainable Development Goals.

This is a local position, it is therefore open to Nationals of Ukraine and to individuals who have a valid residence/work permit.

Under the direct operational supervision and guidance of the Project Manager and in close collaboration with other personnel, the Project Assistant will work in the UNOPS’ office in Kyiv. S/he will provide administrative support to the Project Team and perform other related functions at the level of authority as delegated by the Project Management Support Specialist, ensuring high quality, accuracy, and consistency of work.

The Project Assistant is responsible for the day-to-day administration of the project systems and functional interfaces concerned and provides services to the Project Team in support of project delivery. He/she is expected to meet and exceed the project’s performance and delivery goals related to the position.

The Project Assistant will get familiar with the project’s initiation documents (PID), Legal Agreement and have a thorough understanding of the terms, conditions, and respective roles and responsibilities of the Project Team, partners, and stakeholders to ensure the project is delivered administratively correctly for UNOPS and the clients. The success of the Project and hence of the Project Assistant will be based on the Success Criteria of UNOPS engagements which are linked to the below responsibilities.

a. Education 

• Secondary education is required.

• Bachelor Degree in Economics, Accounting, Logistics, or other related fields is desirable and may substitute for some of the required years of experience  

• A Master's Degree in Business Administration or a related field is considered an asset and/or industry certification and may substitute for some of the required years of experience.

b. Work Experience 

• Four (4) years of relevant experience in general administrative OR project implementation OR procurement, OR operations support services in national and/or international public or corporate organizations is required.

• Experience working in a project-based environment is required.

• Proficiency in computers and office software packages and experience in handling web-based management systems is required.

• Familiarity with UN system organizations is desirable.

• Experience in the use of Enterprise systems is desirable.

c. Language Requirements

•  Fluency in Ukrainian and English is required.

This is a local position, it is therefore open to Nationals of Ukraine and to individuals who have a valid residence/work permit.

Contract type: ICA
Contract level: Local ICA Support - LICA 4 (ICS4)
Contract duration: Open-ended (with different projects supported), subject to organizational requirements, availability of funds and/or to satisfactory performance

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions 

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 

• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.