Project Management Support Associate

• Infrastructure
• Procurement 
• Project Management (full service, back on track)
• HR and Transactional Services
• Grants Management 
• Technical and Advisory Services
• Project Information

• Maintain project tracking and alert managers on deadlines.
• Assist in amending agreements and managing risk registers.
• Document lessons learned and support project planning.
• Follow up with partners on agreements and project closure.

• Assist in preparing project reports and documents.
• Compile and analyze data for reports.
• Maintain project records and enter data into UNOPS ERP (OneUNOPS).
• Monitor expenditures and provide updates on budget status.

• Support the Project Manager and the team members in logistics and administrative tasks such as organization of meetings and trainings 
• Organize partner meetings, take minutes, and follow up on action points.
• Liaise with partners and internal units for project activities.
• Support procurement activities as required  
• Prepare briefing materials for missions and discussions.
• Support finance related activities such as  raising  receipts, support payments and other duties as assigned.

• Support the compilation of lessons learned and best practices.
• Contribute to knowledge sharing and capacity building.
• Maintain records of project files and reports.
• Support the preparation and sharing of information with stakeholders.

• Completion of secondary school combined with 6 years of professional experience is required;
• Diploma Certificate preferably in Business Administration, Project Management, Supply Chain Management, Accounting, Procurement, Management, International Relations and or other relevant disciplines combined with four (4) years of relevant professional experience may be considered but not mandatory;
• Bachelor’s Degree preferably in Business Administration, Project Management, Supply Chain Management, Procurement, Management, International Relations and or other relevant discipline combined with two (2) years of relevant professional experience may be considered but not required.

• A minimum of 6 years of relevant and progressive professional experience, preferably in the field of Project Management with focus on monitoring, recording, reporting, and coordination is required
• Experience with administration/logistics/procurement/finance.
• Experience working with Google Suite platform including, Google Drive, Google Calendar, Gmail, Google Sheets, Docs, and Slides is an asset. 
• Minimum of 1 year working experience with the UN and or international organizations would be an asset; 
• Experience and demonstrated knowledge of UN rules and procedures in Project Management, Finance and administrative rules and regulations will be an advantage.
• Experience in reporting writing and donor communication is strongly desirable.

• PRINCE2® certification or similar certification is an asset.

• Proficient in both English and Albanian (spoken, written and comprehension).

Contract type: ICA
Contract level: L-ICA-6 (ICS-6)
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions 

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 

• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.