Programme Management Office Associate (Grants & Contracts)

Myanmar

The Grants and Contracts team, as part of the larger Programme Management Office (PMO), is in charge of managing the grants and contracts with implementing partners.The Programme Management Office Associate (Grants and Contracts) will be located within the UNOPS Myanmar Programme Management Office, and will be supporting one of the multiple funds and programmes managed by UNOPS Myanmar. The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS MMCO. S/he will collaborate closely and engage actively with other UNOPS team members and the programme/technical team for managing grants and assisting in programme activities. 

1. Grant management

• Assist the Grant Management Officer in the many activities related to management of the grants awarded to the various implementing partners (IPs), including but not restricted to:  preparations for award requests, grant agreements and grant amendments; monitoring IPs’ expenditures and budgets; verifying respect of reporting requirements, and where necessary, assist the Grant Management Officer. Support the Grant Management Officer in processing payments based on the agreed payment schedules;

• Monitor reporting deadlines in consultation with the Grant Management Officer & FMO team and communicate with the IPs and FMO team on pending and delayed reports.

• Follow IP payment schedules to prepare and process necessary documentation for grant payments in accordance with agreed upon payment schedule as per grant agreement and fun availability, create POs and submit payment requests to Finance/BSSC

• Assist in the closure of projects with appropriate actions (e.g. project audits, clearance of final reports, assets management) and ensure overall adherence to a required procedure before the final payment is released.

2. Capacity building & administration

• Assist the Grant Management Officer in organizing IPs training and providing day-to-day guidance to the IPs to ensure IP understanding of, and compliance with financial and organizational management standards.

• Assist in keeping grant management tools and databases updated

3. Documentation

• Collect hard and electronic records of financial transactions for easy reference and retrieval, and monitor routine information related to contractual arrangements;

• Maintain for the Grant Management Unit a database/archive of all grant-related documentation of all the implementing partners of the LAMP;

• Keep the supervisor updated on progress and issues, and prepare briefing materials as requested for discussions on project status.

• Perform other duties, as required.

• Secondary Education is required. A Bachelor’s degree preferably in economics, business administration, social sciences, development studies, finance, or related fields would be considered an advantage.

• A Post-graduate Diploma or Certificate in project management or any field relevant to the position is a bonus.

• A minimum of 6 years of project support/operations support is required. Preferably with focus on contract management, project administration and project support (finance);

• Previous working experience with UN, donors, or NGOs is preferred;

• Good knowledge of contractual and accounting principles and modalities would be a great asset;

• Experience in the usage of computers and office software packages (e.g. MS Office newer versions, Google Suite Applications) is required; ;

• Knowledge of UNOPS ERP systems is a bonus;

• Thorough knowledge of UN rules and procedures in budget or grant management and contracting is highly desirable;

• Demonstrated ability to conduct financial and budget analysis is essential, and an excellent numeracy skill is an asset.

• Fluency in both written and oral English and Myanmar language is required.

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions 

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 

• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.