UNOPS supports the successful implementation of its partners’ peacebuildin...
UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian, and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments, and other partners to manage projects, infrastructure, and procurement in a sustainable and efficient manner.
Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations. With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical, and management knowledge they need, wherever they need it. A flexible structure and global reach means that we can quickly respond to our partners' needs while offering the benefits of economies of scale.
The Finance Associate will work under the guidance and supervision of the Finance Manager and report to the same. S/He shall provide support to the delivery of financial services facilitating transparent and efficient utilization of financial resources. The Finance Associate promotes a client-oriented approach consistent with UNOPS rules and regulations. He/she works closely with the Project Managers and Hub personnel for resolving finance-related issues and information exchange in a timely fashion.
Summary of Key Functions:
Implementation of operational strategies
Budg...
Summary of Key Functions:
- Implementation of operational strategies
- Budgetary and project costing support
- Support to Treasury
- Accounting, billing and administrative support
- Financial reporting and control
- Facilitation of knowledge building and knowledge sharing
1. Ensures implementation of operational strategies, adapts processes and procedures focusing on achievement of the following results:
- Full compliance with UNOPS rules and regulations of financial processes, financial records and reports and audit follow up; implementation of the effective internal control framework.
- Elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.
2. Ensures efficient budgetary and project costing support, focusing on achievement of the following results:
- Extraction of required financial information from UNOPS project agreements and set up of necessary accounts in line with existing UNOPS financial policies and procedures.
- Information gathering for budget preparation.
- Preparation and processing of budget revisions for management projects
- Maintenance of budget databases by verifying and entering approved budgets.
- Review and adjustment of project expenditures/obligations against approved budgets.
- Processing of refunds cases to clients
- Awarding of new projects/proposals; set up of new projects in oneUNOPS; budget approvals
- Project closures
3. Provides
support to Treasury, focusing on achievement of the following results:
- Review and confirmation of appropriateness of operational transactions processed through the interpretation and determination of applicable policies, regulations, rules
- Review of payment requests for completeness prior to processing, ensuring that documentation needed is complete and that all required procedures are fulfilled to enable the payment.
- Review and confirmation of validity of charges by verifying authorized amounts, ensuring certification of availability of budget and funds.
- Maintenance and control of petty cash fund and preparation of report for replenishment.
- Frequent contact with the local bank to obtain day-to-day information on rates of exchange, interest rates, changes in procedures and bank regulations, etc.
- Payment approvals
- Paycycle manager for Field bank accounts
- Reconciliation of Field bank accounts
- Opening/closing/replenishment of petty cash accounts
- Replenishment of the Imprest accounts
- Cordinating with the Filed Bank
4. Provides
accounting, billing and administrative support, focusing on achievement of the following results:
- Preparation and review of vouchers and supporting documentation for completeness, accuracy, compliance with UNOPS Financial Rules and Regulations and correctness of account code charges. (For reason of internal control, approval of vouchers cannot be done by the person preparing the vouchers)
- Entry of transactions and financial data into oneUNOPS.
- Preparation of bank reconciliation report. Review for discrepancies and action as required. (For reason of internal control, this function is not to be performed by the post responsible for operating the bank account).
- Analysis of reports, investigation and preparation of adjustment as required.
- Preparation of recurring, ad-hoc or special financial reports as required.
- Communication with colleagues/clients on areas requiring verification, corrections, additional information, etc. to improve quality of output and/or account submission and increase knowledge base in the process.
- Provide administrative support to the office
- All appropriate billing actions taken expeditiously, within appropriate procedures, and with close coordination with field-based projects and Regional offices, especially with regards to tracking unapplied income.
- Review of the grant reports and undertake field visits
5. Ensures
effective financial reporting and control, focusing on achievement of the following results:
- Support to the preparation of monthly expenditure schedules and quarterly and year-end statements.
- Contacts with project colleagues and Regional Offices to verify, correct, add and improve quality of financial activities of a particular project, including financial reports.
- Frequent contact with other finance staff in the organization in the preparation of payments, data reconciliation, client reporting, or audit activities.
- Preparation of financial statements for clients
6. Ensures
facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:
- Training of colleagues upon requests from portfolio managers, the supervisor and other Finance Managers in setting projects, budget revisions, troubleshooting and understanding of the processes on day to day financial transactions, reporting and other related tasks
- Synthesis of lessons learnt and best practices in Finance.
- Sound contributions to knowledge networks and communities of practice
Impact of Results:
The key results have an impact on the overall execution of the UNOPS financial services. Accurate analysis and presentation of financial information ensures proper financial processes in the organization.
Education:
Completion of secondary school or equivalent. Diploma or certifi...
Education:
- Completion of secondary school or equivalent. Diploma or certification in finance-related subjects or business administration desirable.
Experience:
- 5 to 6 years of progressively responsible finance experience is required at the national or international level.
- Solid experience in the usage of computers, advance knowledge of MS Office 2003 and/or newer versions and in handling-web based management systems.
- Knowledge and experience of UN/UNOPS financial management systems is highly desirable.
Language Requirements:
- Fluency in written and oral English required. Knowledge of a second UN working language desirable.
Develops and implements sustainable business strategies, thinks long term and ex...
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Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above) |
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Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
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Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
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Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). |
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Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. |
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Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. |
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Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. |
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Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground. |
Contract type: ICA (Part time contract)
Contract level: ICS 6/ LICA 6
Contract d...
Contract type: ICA (Part time contract)
Contract level: ICS 6/ LICA 6
Contract duration: Until 30 April 2025
For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx
Please note that UNOPS does not accept unsolicited resumes.
Applic...
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Please note that UNOPS does not accept unsolicited resumes.
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Applications received after the closing date will not be considered.
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Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
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UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
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Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
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We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
Terms and Conditions
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For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
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For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
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All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
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It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.