Finance Officer , Multiple positions

Job categories Finance

Vacancy code VA/2024/B5001/28823

Level ICS-8

Department/office GPO, NYPO, PSC, Peace and Security Cluster

Duty station Home based

Contract type International ICA

Contract level IICA-1

Duration Open-ended, subject to organizational requirements, availability of funds, and satisfactory performance

Application period 06-Sep-2024 to 20-Sep-2024

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.

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Background Information - Job-specific

The New York Portfolios Office (NYPO) leads the organization's New York-based portfolios to successfully deliver project and programme management as well as procurement, human resources, and financial management services for its partners with global mandates, ranging from the UN Secretariat to UN funds, programmes, and agencies, and ultimately to UN Member States.

NYPO aims at strategically positioning UNOPS with New York-based partners with global mandates and initiatives, at ensuring an even greater collaboration to leverage strengths in the pursuit of UNOPS’s growth aspirations, and at capitalizing on its unique in-house portfolio expertise in global portfolio design and implementation.

NYPO provides support and expertise to achieve the broader Sustainable Development Goals (SDGs) and 2030 Agenda to UNOPS’ largest partner, the UN Secretariat, alongside other New York-based UN partners with a global outreach, as well as UN Member States. NYPO supports partners’ global portfolios to successfully deliver their project management and transactional services.

NYPO includes the Peace and Security Cluster (PSC) and the Sustainable Development Cluster (SDC). PSC provides the coordination and execution of projects focused on explosive threat management, overseeing specific programs and portfolios, particularly those managed by the UN Secretariat, UNDP, and other partners. SDC collectively provides a range of important operational support services to the UN Secretariat, its initiatives, programmes, and conferences, as well as the whole UN System in New York.

Functional Responsibilities

Under the guidance and direct supervision of the Finance Oversight Specialist, t...

Under the guidance and direct supervision of the Finance Oversight Specialist, the Finance Officer will be responsible for:

Client Financial Reporting

Maintain Dashboards of client reports and produce complex financial reports.
Contribute to the development of a corporate client reporting mechanism, ensuring that UNOPS client financial reports are clear and in line with client requirements. More specifically, oversee the client reporting requirements of projects and clients within the remit of his/her region of responsibility, ensuring that the organization can rapidly and cost-efficiently provide financial reports to various clients in formats meeting the external reporting requirements of its clients.
Timely entry of the data in the client ERP as required

Project Planning/Financial Management

Review of budget submissions, regular analysis and budget approvals.
Review Journal entry adjustments submitted by portfolios for accuracy and compliance with UNOPS financial rules and regulations.
Coordinate with the Portfolio Managers to ensure compliance with UNOPS financial policies and procedures and that project budgets and revisions are prepared in accordance with established procedures and budgetary guidelines of the funding agency;
Liaise with external and internal stakeholders to strengthen budget and financial management and take corrective actions when required.

Cash Management

Establish, replenish, monitor, maintain and close petty cash and operations advances accounts for the assigned Clusters;
Maintain a master list of VAT-recoverable countries and projects, Clear non-recoverable VAT to expenditure where necessary;
Liaise with the Bangkok Shared Services Centre to have the tranches attributed to the correct projects;
Maintain the master dashboard tracker of the cash instalments received from UN Secretariat;
Oversee and Contribute to the quarterly and annual financial closure exercise, liaising with the HQ units in Copenhagen.

Education/Experience/Language requirements

Education Bachelor (or equivalent) with 2 years of relevant experience.&nbs...

Competencies

Treats all individuals with respect; responds sensitively to differences and enc...

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: International ICA; if home-based, this may be Local ICA, dependin...

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TOGETHER, WE BUILD THE FUTURE

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian and development projects around the world.

Our mission is to help people build better lives and countries achieve peace and sustainable development.

We are proud of our people. The UNOPS family brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf on our partners. Spread across 80 countries, our workforce is rich in diversity and culture – with inclusion at its core.

We understand the importance of balancing professional and personal demands and offer several flexible working options.

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