Project Manager

Job categories Project Management

Vacancy code VA/2024/B5104/28881

Level ICS-10

Department/office MR, AMMMCO, Amman

Duty station Baghdad, Iraq

Contract type International ICA

Contract level IICA-2

Duration Open-ended, subject to organizational requirements, availability of funds and satisfactory performance

Application period 15-Sep-2024 to 29-Sep-2024

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.

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Background Information - Job-specific

The UNOPS Hub in Amman implements projects in Jordan, Lebanon, Iraq, Syria and Yemen, in partnership with bilateral donors, national governments, and other UN agencies. With an established presence across the region, the office runs operations including large-scale procurement, project development, and technical management, and provides financial, human resources, and infrastructure-related services. The functional objective of UNOPS Hub in Amman is to deliver its projects in an efficient and effective manner and in line with the principles, rules and regulations of UNOPS, in order to support the response to the current needs and national priorities in the region.

UNOPS has been active in Iraq since 2004, delivering close to 50 projects worth over USD 260 million. UNOPS has a very strong relationship with the key counterparts at both central and regional government levels in Iraq. UNOPS operates from its Operational Hub in Amman and supports its country office in Baghdad.

The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

UNOPS is committed to achieving a fully diverse workforce.

Project Information:

The Project’s overall objective is to contribute to the revitalization of agriculture while building resilience to climate change in the Southern Governorates in Iraq.

The Project has the three following specific objectives:

Water Management - Increase water availability and irrigation efficiency to sustain water supply for agricultural production in the selected governorates

Climate Change - Mitigate the impact of climate change namely the reduction in precipitation and increasing water scarcity by supporting irrigated agricultural production

Agriculture - Enhance the profitability of the supported small farms/agri-businesses in order to contribute to the improvement of the income of the rural vulnerable farmers

UNOPS will be responsible for the two subsequent implementation phases of design and rehabilitation works of the irrigation infrastructure schemes such as the lining of dried up water canals, supply and lay out of closed irrigation systems and rehabilitation of pumping stations.

This vacancy refers to the first phase only (design), for the duration of 9 months. Following the confirmation of funds for the second phase, the position may be extended to cover the management of the works.

The project team for both phases is planned to be around 5 personnel and the budget is planned to be around $12 million dollars.

Functional Responsibilities

Summary of functions: Project Delivery and Performance P...

Summary of functions:

Project Delivery and Performance
Procedures
Monitoring and reporting
Stakeholder engagement
Quality assurance
Knowledge management and innovation
Personnel management

1. Project Delivery and Performance

Develop, maintain and update the project implementation plan and relevant sub-plans such as Procurement Plan, HSSE Plan, Gender Action Plan etc.
Implement the approved plan (including the establishment of milestones) within tolerances set by the Project Implementation Documents.
Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life span.
Monitor any possible deviations from the plan and possible corrective action.
Manage the production of the required outputs, taking responsibility for overall progress and use of resources and initiating corrective action where necessary.
Ensure that quality of work packages and deliverables complies with the quality requirements defined in the Implementation Plan.
Liaise with any external suppliers or account managers.
Manage acceptance and delivery of work packages.
Monitor project progress ensuring that work packages are being executed properly.
Control project and work packages changes.
Accept goods, services or works delivered by suppliers.
Identify continuous improvement and lessons learned.
Identify, and anticipate in a timely manner, potential risks and issues and advises mitigating measures to senior management/ supervisor so that maximum benefit to partner(s) and other stakeholders is achieved.
Identify and report to the supervisor potential business opportunities for UNOPS.

2. Procedures

Comply with all organizational policy and specifically the Project Management Manual.
Prepare/adapt all relevant plans for approval by the Project Board.
Support in managing the reporting obligations defined in the Legal Agreement(s) and in the Implementation Plan.
Ensure maintenance of the project files and lessons learned are recorded.
Ensure the development and implementation of project financial management guidelines and control mechanisms, in conformity with UNOPS rules and regulations.
Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.
Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project.
Understand the unique structures of the UN and budget appropriately for personnel.
Manage expenditures against the budget (based on accurate financial reports).
Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.
For project closure purposes, provide a formal handover of the project to the closure manager.
Support project audit activities, including planning, preparation and coordination during the audits and follow up on audit observations/recommendations.

3. Monitoring and reporting

Prepare and issue regular project and/or financial reports in accordance with Partner and UNOPS requirements for reporting.
Regularly review project status, evaluating performance criteria (scope, cost, schedule and quality).
Maintain diaries and progress reports as required by the organization’s standard procedures.
Provide routine oversight and analysis of delivery data within the dashboard system.
Ensure all project team members track and regularly update milestones and targets for the duration of projects' life span.
The Project Manager is also responsible for the project producing a result capable of achieving the benefits defined in the Business Case.

4. Stakeholder engagement

Develop stakeholder profiles and facilitate the formulation of stakeholder engagement strategies.
Establish solid working relationships with the Project Board (Executive, Senior Users and Senior Suppliers), client and key stakeholders,providing advice and guidance on specific and general project management issues and where appropriate, institutional reform, rule of law and police related project support.
Enable the formulation of project communications plans. Coordinate internal project communications. Monitor the effectiveness of project communications.
Coordinate stakeholder engagement and communication, ensuring effective timing and interdependency management of communications. Ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover outputs.

5. Quality assurance

Work with internal stakeholders to ensure projects comply with audit requirements.
Work with procurement/purchasing staff to ensure effective interface with suppliers' quality systems.
Work in accordance with all HSSE requirements, contribute to the continuous improvement of HSSE management at UNOPS and take action to address unsafe acts and conditions.
Coordinate quality reviews of project documents and deliverables.
Provide quality control for management outputs (project documents, reports, etc.).

6. Knowledge management and innovation

Encourage routine and effective capacity building activities are conducted in order to build the long-term and sustainable capacity of staff.
Actively interact with other Project Managers and the wider PM community to share case studies, lessons learned and best practices.
Contribute to the oversight of lessons learned procedures, ensuring that lessons learnt are shared in a timely and appropriate manner. Participate in the relevant Communities of Practice.
Research and logging of lessons learned throughout the project life span.
Provide feedback to Practice Groups on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies.

7. Personnel Management

Lead and motivate the project management team.
Ensure that behavioral expectations of team members are established.
Ensure that performance reviews are conducted fairly, accurately and timely.
Have a thorough understanding of UNOPS personnel contract modalities.
Prepare Terms of Reference (ToR) for required inputs in the project’s personnel and operational arrangements such as staff, individual and institutional consultancy services, procurement of goods and services, organization of training, seminars.
The Project Manager shall select, recruit and train a team as required and take into account gender parity and diversity objectives.
Ensure safety and security for all project personnel and comply with UNDSS standards.
Create, foster and role model a culture of respect and zero tolerance for discrimination, abuse of authority, harassment, sexual harassment and sexual exploitation and abuse. Ensure accountability for actions and perform duties in accordance with protection mechanisms and action plans, as expected by UNOPS policies, standards and commitments.

Impact of Results

The Project Manager directly impacts on achievement of project results by adhering to project management methods and strategies, reducing risks, cutting costs and improving success rates. This consequently reinforces the visibility and image of UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services.

Competencies

Develops and implements sustainable business strategies, thinks long term and ex...

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education: An advanced university degree (e.g. Masters) in Civil Engineerin...

Contract type, level and duration

Contract type: International ICA Contractual modality Contract level: IICA...

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