HR Senior Assistant (Recruitment Support Services) (Roster)

The UNOPS Bangkok Shared Service Centre (BSSC) is a corporate delivery platform of transactional services under the Shared Services Centre (SSC). BSCC was established for the purpose of: providing global cost-effective transactional services, enhancing the compliance and operational capacity of UNOPS, increasing efficiency, reducing costs and standardizing systems and procedures. BSSC provides global HR shared services related to personnel administration.

For young professionals, a job within UNOPS BSSC offers the opportunity to enter the United Nations system via crucial back office service delivery in an engaging and development-focused work environment as part of a dynamic and effective UN entity. BSSC jobs offer a platform of learning and exposure to UNOPS' operations and the greater UN system.

1. Administrative support to talent acquisition and recruitment administration

2. Support process improvements and HR knowledge-building initiatives

• Provide support to the HR Associates handling recruitments at various stages of the selection process. This includes administrative support to recruitments and selections, e.g. 

  • create vacancy announcements in UNOPS’ online recruitment system

  • coordinate the scheduling of interviews and written tests, as appropriate, on behalf of the hiring office

  • conduct background checks

  • initiate fee-setting exercises

  • take minutes during interviews and finalize the overall selection minutes with active input from panel members (English-language panels)

• Serve as an HR Representative on interview panels, upon request.

• Build and maintain a fluid relationship with clients through constant communication.

• Support the completion of recruitment processes including offers and rejections, and updating the status of recruitment cases in the on-line information system in line with UNOPS policy.

• Prepare recruitment files and other process approvals.

• Support efficient, timely, and client-focused selections of new personnel.

• Liaise with relevant HQ and UN system units to exchange information and follow up on pending issues.

• Serve as a focal point for SEA Clear Check and local outreach activity, upon request.

• Completion of Secondary education is required. 

• First University Degree in Human Resources Management, Business Administration, Public Administration, or equivalent disciplines is desirable but not a requirement and may substitute for some of the required years of experience.

• At least five (5) years of relevant experience in an international and/or national organization in providing support to recruitments and/or HR-generalist services is required.

• Proficiency in computers and office software packages is required.

• Experience in handling web-based management systems is required.

• Experience working in a shared service centre or a fast-paced environment is desirable.

• Experience working in the UN or international NGO would be an asset.

• Within the required working hours (8 hours per day plus a 30 minute lunch break), some flexibility to accommodate recruitments occurring outside the Bangkok timezone (GMT+7) is expected.

Contract type: Local Individual Contractor Agreement (LICA)
Contract level: Local ICA Support-5
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

• This position is stationed in Bangkok, Thailand which is a family duty station.
  
  

Terms and Conditions 

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 

• For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete)  in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.