Communications and Partnerships Senior Assistant

South East Asia Multi-Country Office (EAPMCO)

The South East Asia and Pacific Multi Country Office (EAPMCO) supports, develops and oversees the UNOPS portfolio of projects in South East Asia and the Pacific. EAPMCO was established in January 2023 following the merger of the Thailand Multi-Country Office, which covered 20 countries across  North East Asia, South East Asia and the Pacific, and the Cambodia Multi-Country Office, which covered 4 countries South East Asia - 3 countries in the Mekong Sub-region (Cambodia, Lao PDR and Vietnam) and the Philippines.  EAPMCO currently covers 24 countries across North East Asia, South East Asia and the Pacific. With its head office in Bangkok, the Multi-Country Office comprises nine business units: EAPMCO Thailand, EAPMCO Indonesia,  EAPMCO Pacific Operations Cluster, EAPMCO Papua New Guinea, EAPMCO China, EAPMCO Vietnam, EAPMCO Mekong, and EAPMCO Philippines.

In 2023, the UNOPS EAPMCO implemented projects worth more than USD 95.7 million, in the areas of Energy Transition, Digital Transformations, Sustainable Environmental Management, Climate Change, Waste Management, Rule of Law and Access to Justice, Water, Sanitation and Hygiene (WASH), Post Conflict Reintegration, Emergency Relief, Post COVID19 Economic Transformations, and Health, through HR, procurement, construction, contract management, fund and program management services.

Under the overall supervision of he Partnerships and Advocacy Lead, the Communications and Partnerships Senior Assistant will assist in the implementation of communication and visibility activities.

The Communications and Partnerships Senior Assistant will undertake the following activities/responsibilities:

• Contribute to executing the external communications strategy..

• Participate in researching for weekly social media posts, including marking relevant international days.

• Monitor social media metrics on a monthly basis and help compile data for internal quarterly communications reports.

• Organize the communications on Google Drive, ensuring all materials are systematically uploaded and kept up-to-date.

• Assist in organizing and executing events like conferences, workshops, seminars, and press briefings, handling tasks related to event logistics and coordination.
  
  
• Provide support in procurement cases and HR related cases, for instance preparing draft of TOR to be reviewed further
• Perform other duties that may be reasonably requested in alignment with the scope of work outlined above, in order to support the hub’s objectives.
• Assist in coordination in event management or public engagement activities with stakeholders.
• Research events, seminars, publications and announcements, to track and screen opportunities for possible UNGP-AP interventions and identify trends that will drive partnership opportunities.
• Contribute to the dissemination and sharing of best practices and lessons learned for planning and knowledge building within partnership development.

• Secondary education or high school diploma is required. 

• Technical/Professional License or Diploma, First university degree or higher degrees preferably in communications or related fields (Media Studies, Journalism, Political Science, or International Relations) fields would be an asset and may substitute some of the required years of experience.

• A minimum of five (5) years of work experience in supporting communications, preferably with an international organization with a high school diploma is required.

• Demonstrated experience in producing innovative content for social media (in English) is essential.

• Ability to take initiative, be creative, and work as part of a team is essential.

• Experience/knowledge of Search Engine Optimization (SEO) and social media analytics is a significant asset.

• Experience engaging with media organizations is a significant asset.

• Experience/knowledge of multimedia products (illustration, design, basic video production) is a significant asset.

• Fluency (full working knowledge) in English is required.

• Fluency in Indonesian is an asset.

Contract type: Local Individual Contractor Agreement
Contract level: ICS 5/ LICA 5
Contract duration: One year with the possibility of extension subject to organizational requirements, availability of funds and satisfactory performance 
Duty Station: Jakarta, Indonesia

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions 

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 

• For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete)  in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.