On 24 February 2022, the military of the Russian Federation invaded Ukraine, wit...
On 24 February 2022, the military of the Russian Federation invaded Ukraine, with strikes across the territory of Ukraine. Since then, Russia’s invasion imposes a severe humanitarian and socio-economic toll, global energy and food crisis, large-scale destruction of the country's infrastructure, and disruptions in the provision of critical services and degradation of social fabrics and communities’ ties, triggering one of the world’s most significant forced displacements.
Severe attacks on energy and critical infrastructure facilities leave millions of people without electricity, water or heating supply, struggling to access water, food, health services, materials to repair homes, among others. The continued attacks cause substantial damage to the country’s economy and agricultural production, and also affect the poorest countries worldwide.
UNOPS support to partners spans the humanitarian-development nexus from emergency response to building back better, across the housing, health, education, transport, energy and mine action sectors, through infrastructure, procurement and technical assistance / project management interventions, with the ultimate aim of supporting the country on its EU accession and in its achievement of the Sustainable Development Goals
The Project Manager is responsible for the day-to-day operations of the project(...
The Project Manager is responsible for the day-to-day operations of the project(s) and provides services to the different donors, partners and beneficiaries. The Project Manager acts on behalf of the Project Board to manage the project on an ongoing basis during the Implementation Stage. The main responsibility of a Project Manager is to ensure that the project outputs are delivered within the specified project tolerances of time, cost, quality, scope, risk and benefits. He/she is expected to meet the organization’s performance and delivery goals.
The Project Manager has the authority to assign, as per the Project Plan, work packages to Team Managers and approve deliverables produced by them.
The Project Manager is responsible for creating the Implementation Plan, using and updating the Project Initiation Document (PID), and having a thorough understanding of the Legal Agreement, including the terms, conditions, and the respective roles and responsibilities of the partners/stakeholders, to ensure the project(s) outputs are capable of meeting the business cases for both UNOPS and the partner(s).
Project Information:
The UNOPS Ukraine Multi-Country Office aims to build a portfolio of project and programs in Ukraine, Moldova and potentially in Poland that, put together, support the strategic objective of recovery and, going forward, the reconstruction of Ukraine, more specifically in the UNOPS mandate areas of of procurement, infrastructure, project management and Mine Action, as well as advisory services in these. The substantive focus of these areas lies on energy and green energy transition, transportation, housing and shelter, health, education and mine action with access to basic services and creation of a safe environment.
For the portfolio to be planned and managed coherently, Project Managers will be assigned to and responsible for a specific project (or group of projects, depending on their complexity) against the generic functions and key results defined below.
Functions/Key Results Expected:
- Project Delivery and Performance
- Procedures
- Monitoring and reporting
- Stakeholder engagement
- Quality management and assurance
- Knowledge management and innovation
- Personnel management
1. Project Delivery and Performance
- Develop, complete and update detailed implementation plan(s)
- Implement the approved plan (including the establishment of milestones) within tolerances set by the Project Board.
- Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life span.
- Manage the production of the required outputs, taking responsibility for overall progress and use of resources and initiating corrective action where necessary.
- Ensure that the quality of work packages and deliverables complies with the quality requirements defined in the Implementation Plan.
- Liaise with any external suppliers or account managers
- Authorize and accept work packages
- Monitor project progress ensuring that work packages are being executed properly, meeting quality standards and set timelines.
- Control project and work packages changes following the approval process set, including submission of exception report
- Review quality and accept goods, services or works delivered by suppliers.
- Identify, and anticipate in a timely manner, potential risks and issues and advises mitigating measures to senior management/ Project Board so that maximum benefit to partner(s) and other stakeholders is achieved
2. Procedures
- Comply with all organizational policy and specifically with requirements stated in the Project Management Manual
- Prepare/adapt all relevant plans for approval by the Project Board.
- Manage the reporting obligations defined in the Legal Agreement(s) and in the Implementation Plan
- Draft the requirements definitions for procurement processes. Approving requisitions and requests for non-purchase order payments; Evaluating submissions received, if appointed to the evaluation team.
- Ensure maintenance of the project files and lessons learned are recorded
- Ensure the development and implementation of project financial management guidelines and control mechanisms, in conformity with UNOPS rules and regulations.
- Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.
- Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project
- Understand the unique structures of the UN and budget appropriately for personnel
- Manage expenditures against the budget (based on accurate financial reports)
- Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.
- For project closure purposes, provide a formal handover of the project to the closure manager
- Support project audit activities, including planning, preparation and coordination during the audits and follow up on audit observations/recommendations
3. Monitoring and reporting
- Prepare and issue regular project and/or financial reports in accordance with Partner and UNOPS requirements for reporting.
- Develop various internal reports required, such as Quarter Reports, Highlight reports,..etc.
- Regularly review project status, evaluate performance criteria (scope, cost, schedule and quality); alert the Project Executive of any deviation and develop and implement an acceleration plan to put the project back on track.
- Maintain and upload project documentation as required by the organization’s standard procedures ensuring that project records are up to date throughout the project’s life.
- Provide routine oversight and analysis of delivery data within the dashboard system.
- Ensure all project team members track and regularly update milestones and targets for the duration of the projects' life span
4. Stakeholder engagement
- Develop stakeholder profiles and facilitate the formulation of stakeholder engagement strategies
- Establish solid working relationships with the Project Board (Executive, Senior Users and Senior Suppliers), client and key stakeholders
- Enable the formulation of project communications plans. Coordinate internal project communications. Monitor the effectiveness of project communications
- Coordinate stakeholder engagement and communication, ensuring effective timing and interdependency management of communications. Ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover outputs
- During engagement with stakeholders, identify potential business opportunities for UNOPS and report to the supervisor for further perusal.
5. Quality Management and Assurance
- Develop and implement Quality Management Plan for the project
- Set quality standards in collaboration with relevant technical resources
- Implement quality controls and ensure prompt corrective actions are taken to address deviations
- Work with internal stakeholders to ensure projects comply with audit requirements
- Work with procurement/purchasing staff to ensure effective interface with suppliers' quality systems
- Coordinate quality reviews of project documents and deliverables
- Provide quality control for management outputs (project documents, reports, etc.)
6. Knowledge management and innovation
- Encourage routine and effective capacity building activities are conducted in order to build the long-term and sustainable capacity of staff.
- Actively interact with other Project Managers and the wider PM community to share case studies, lessons learned and best practices
- Contribute to the oversight of lessons learned procedures, ensuring that lessons learnt are captured and shared in a timely and appropriate manner. Participate in the relevant Communities of Practice
- Capture and log in lessons learned throughout the project life span; and support the application of best practices in the project and across the portfolio.
- Provide feedback to Practice Groups on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies
7. Personnel Management
- Lead and motivate the project management team
- Ensure that behavioral expectations of team members are established
- Ensure that performance reviews are conducted fairly, accurately and timely
- Select, recruit and train team members as required and take into account gender parity and diversity objectives
- Liaise with other Business Units to ensure that new team members receive proper induction during onboarding
- Ensure safety and security for all project personnel and comply with UNDSS standards
- Create, foster and role model a culture of respect and zero tolerance for discrimination, abuse of authority, harassment, sexual harassment and sexual exploitation and abuse.
- Ensure accountability for actions and perform duties in accordance with protection mechanisms and action plans, as expected by UNOPS policies, standards and commitments.
Impact of Results:
Project Manager
directly impacts on achievement of project results by adhering to project
management methods and strategies, reducing risks, cutting costs and improving
success rates. This consequently reinforces the visibility and image of
UNOPS as an effective service provider in project services and management and
strengthens its competitive position as a partner of choice in sustainable
development and project services.
"This is a local position and
is open to Ukrainian Nationals, and as well as for individuals who hold a valid
residence or work permit in Ukraine"
Develops and implements sustainable business strategies, thinks long term and ex...
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Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above) |
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Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
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Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
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Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). |
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Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. |
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Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. |
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Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. |
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Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground. |
Education:
A Master’s Degree in a relevant field (e.g. Business Admin...
Education:
- A Master’s Degree in a relevant field (e.g. Business Administration, Management, International Relations, Economics, Law, Humanitarian Studies, etc.) is required
- A Bachelors’ degree in combination with two additional years of relevant experience may substitute for the Master’s degree
Experience:
- With a master's degree a minimum of five years or with bachelor's degree a minimum of seven years of relevant and progressive professional experience, specifically in the field of project management or project operational support is required.
- Experience with project development, management and reporting is required.
- Experience in managing projects with components on procurement, infrastructure development and rehabilitation or Mine Action focused activities would be an advantage.
- Experience in development or humanitarian support working with an international organization is desirable.
Language Requirements:
- Fluency in English (read, write and speak) is required
- Fluency in Ukrainian (read, write and speak) is required
"This is a local position and
is open to Ukrainian Nationals, and as well as for individuals who hold a valid
residence or work permit in Ukraine"
Contract type: Local Individual Contract Agreements (LICA)
Contract level: ...
Contract type: Local Individual Contract Agreements (LICA)
Contract level: LICA 10/ICS-10
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance
For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx
"This is a local position and
is open to Ukrainian Nationals, and as well as for individuals who hold a valid
residence or work permit in Ukraine"
Please note that UNOPS does not accept unsolicited resumes.
Applic...
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Please note that UNOPS does not accept unsolicited resumes.
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Applications received after the closing date will not be considered.
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Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
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UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
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Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
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We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
Terms and Conditions
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For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
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For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.
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All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
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It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.