Project Management Support Associate (Fund Management) (Parental Leave Cover)

UNOPS South East Asia Multi-Country Office

The South East Asia and Pacific Multi Country Office (EAPMCO) supports, develops and oversees the UNOPS portfolio of projects in South East Asia and the Pacific. EAPMCO was established in January 2023 following the merger of the Thailand Multi-Country Office, which covered 20 countries across  North East Asia, South East Asia and the Pacific, and the Cambodia Multi-Country Office, which covered 4 countries South East Asia - 3 countries in the Mekong Sub-region (Cambodia, Lao PDR and Vietnam) and the Philippines.  EAPMCO currently covers 24 countries across North East Asia, South East Asia and the Pacific. With its head office in Bangkok, the Multi-Country Office comprises nine business units: EAPMCO Thailand, EAPMCO Indonesia,  EAPMCO Pacific Operations Cluster, EAPMCO Papua New Guinea, EAPMCO China, EAPMCO Mekong, and EAPMCO Philippines.

In 2024, the UNOPS EAPMCO implemented projects worth more than USD 80 million, in the areas of Energy Transition, Digital Transformations, Sustainable Environmental Management, Climate Change, Waste Management, Rule of Law and Access to Justice, Water, Sanitation and Hygiene (WASH), Post Conflict Reintegration, Emergency Relief, Post COVID19 Economic Transformations, and Health, through HR, procurement, construction, contract management, fund and program management services.

The Multi Country Office head office in Bangkok provides strategic direction, operational support, delivery oversight and assurance of the excellence of business processes and quality standards across all of the entire Multi Country Office locations. It is also responsible for developing, delivering and managing the portfolio of engagements in the country of the MCO location itself.

Background Information – Job Specific 

The Southeast Asia Energy Transition Partnership (ETP) brings together governments and philanthropies to work with partner countries in the region. We support the transition towards modern energy systems that can simultaneously ensure economic growth, energy security, and environmental sustainability. Enabling the transition toward greener energy systems will greatly contribute to the achievement of the UN’s Sustainable Development Goals (SDGs) and the Paris Climate Agreement objectives. 

ETP focuses on Indonesia, the Philippines and Vietnam, which are the countries in the region with the highest energy demand, a substantial pipeline for fossil fuel-based projects, and a significant and cost-effective potential for renewable energy and energy efficiency. ETP provides high-level technical advisory support, holistic support to Governments on financing and technical needs, capacity and skill development, and facilitation of dialogues in all related areas. 

Project Management Support Associate’s Role

The Project Management Support Associate will be responsible for providing coordination and implementation support to 3 country programmes in Indonesia, the Philippines and Vietnam, with approximately 60 active and 20 pipeline projects in a continuously expanding portfolio; as well as other backstopping support to ETP operations, adhering to fund management and project management methods and strategies.

The ProjectManagement Support Associate works under the general guidance and supervision of the Senior Fund Manager, and in close collaboration with the Programme Management Senior Officer. S/he also works in collaboration with Programme colleagues in the three targeted countries and UNOPS Regional offices in the support services.

1. Portfolio Planning, Implementation and Monitoring

2. Implementation of ETP Operational Strategies

3. Cross-cutting Secretariat Support

• Support all aspects of country programme and project implementation and service delivery in full compliance with UNOPS rules and regulations.

• For procurements, review project TORs, coordinate with the Procurement team to identify relevant tender modalities, prepare and launch tender process, coordinate the proposals evaluation and contract set-up, monitor contract implementation, facilitate project’s technical product review, and facilitate project payments and contract closure.

• For recruitments, prepare TOR, RRF and relevant documents, coordinate with HR to identify relevant recruitment modalities, and contribute to the recruitment process per the management’s guidance.

• Monitor progress for all projects under his/her responsibility, anticipating implementation and contractual issues, and coordinating with relevant colleagues and teams to address common problems while referring complex issues to the supervisor for advice on suitable course of action.

• Participate and contribute to the regular meetings with the Programme team to discuss programme and project planning and progress.
  
  

• High School Diploma is required.

• First University Degree or Technical Diploma in Business Administration, Public Administration, or relevant disciplines will be an asset and may substitute some of the required years of experience.

• Master’s degree in the above mentioned field/s is preferred.

• Minimum of six (6) years of relevant experience in project/programme management support, general administrative, logistics, or operations’ support services in national or international public or corporate organizations in combination with a High School Diploma is required.

• Prior experience in fund management  or related fields is an asset.

• Proficiency in computer and office software packages (G-Suite) and experience in handling web-based management systems is preferred.

• Experience in use of Enterprise systems including OneUNOPS is desirable.
  
  

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions 

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 

• For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete)  in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.