Logistics Assistant (Open to Internal Candidates only)

Job categories Administration

Vacancy code VA/2025/B5333/29531

Department/office AFR, HAMCO, Horn of Africa MCO

Duty station Addis Ababa, Ethiopia

Contract type Local ICA Support

Contract level LICA-4

Duration Ongoing Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

Application period 08-Jan-2025 to 14-Jan-2025

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.

This vacancy is closed.

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Background Information - Job-specific

UNOPS Horn of Africa Multi Country Office is recruiting for this position: Logistics Assistant based in Addis Ababa, Ethiopia.

Established in 2009, Ethiopia Multi-country office, now referred to as the Horn of Africa Multi-Country Office (HAMCO) manages a growing portfolio of engagements, including associated strategic and operational risks within the region. The HAMCO sub-region currently consists of an established Operation Centre in Addis Ababa which manages a portfolio of engagements in four (4) Horn of Africa countries (Ethiopia, Djibouti, Sudan and South Sudan). HAMCO focuses on Infrastructure, Procurement, Project Management, HR and Transactional Services, and Fund Management services across a wide range of sectors including Health, Education, Agriculture, Resilient infrastructure, among others. Our goal is to support countries, help people in need and enable our partners through delivering on our mandate of infrastructure, procurement and project management in the countries in the Horn of Africa.

The UNOPS Horn of Africa Multi-Country Office is experiencing significant growth in both projects and staff, which has led to an expansion of the fleet. This growth necessitates improved management to ensure efficiency. Currently, the office operates a fleet of vehicles and trucks, all of which require daily follow-up and proper management. To address this need, a Logistics Assistant is required to effectively manage the fleet and ensure smooth operations.

Functional Responsibilities

The Logistics Assistant reports to the Support Services Manager and is responsib...

The Logistics Assistant reports to the Support Services Manager and is responsible for the below listed duties and responsibilities.

Summary of duties

Vehicle Maintenance Coordination: Assisting in scheduling and tracking routine maintenance and repairs for fleet vehicles, ensuring they are safe and operational. This includes managing service records and coordinating with service providers.
Fleet Documentation: Maintaining accurate records for each vehicle in the fleet, including registration, insurance, inspection schedules, and maintenance history.
Logistics Support: Assisting in coordinating the scheduling of vehicles for various transportation tasks, ensuring that vehicles are available when needed and that routes are optimized.
Driver Coordination: Communicating with drivers to ensure they have the necessary equipment and information for their tasks. This may also include handling driver schedules, monitoring driving behavior, and ensuring compliance with safety regulations.
Cost Management: Helping monitor and manage the costs associated with the fleet, including fuel usage, maintenance, and repairs. The assistant may also track expenses and provide reports on fleet operations.
Fleet Reporting: Preparing reports on fleet performance, including fuel efficiency, mileage, and downtime.

Description of duties

Provision of effective transportation service to UNOPS Staff and coordinate the daily vehicle booking for different official purposes.
Coordination of fleet and transport arrangements at Country Office level.
Coordinate and process travel requests as required.
Ensure that the vehicle is always well maintained, fuelled and roadworthy
Manage driver log, regular service maintenance, insurance and monitoring of consumption.
Follow up on mileage for appropriate service, take vehicle for inspections and repairs
Ensure proper use of logbook, monitor fuel consumption
Monitor and follow up on renewal of insurance for vehicles and annual inspection
Prompt reporting and investigation of vehicle accidents, damage, and any issue with the vehicle in a timely manner.

Manage and coordinate transport related tasks including drivers daily, weekly and monthly schedules, leave plan and weekend duty roster etc.
Ensure third party insurance coverage and security of UNOPS vehicles, equipment etc.
Prepare and update vehicle history record, maintenance record, fuel consumption report, vehicle insurance report, vehicle condition report and vehicle accident report on monthly basis
Work on timely preparation and submission of periodic vehicle reports.
Carry out other related duties as required.

Supports knowledge building and knowledge sharing in the CO, focusing on achievement of the following results:

Briefing/debriefing of staff members on issues relating to area of fleet management
Coordinates regular refresher trainings for the drivers with the relevant units;
Facilitates core and mandatory training activities for the drivers.

Impacts of results

The key results directly affect the overall efficiency of the relevant business unit/s and project activities in fleet management, ensuring efficiency of UNOPS’ vehicles. Effective fleet management contributes to office performance, efficiency and client satisfaction, which promote the image and credibility of the team and office as an effective service provider in project services and management. This enhances UNOPS’ competitive position as a partner of choice in sustainable development and project services in the country/region served.

Education/Experience/Language requirements

Education ...

Competencies

Treats all individuals with respect; responds sensitively to differences and enc...

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Local Individual Contractor Agreement (LICA) Contract level: ...

Additional Information

Please note that UNOPS does not accept unsolicited resumes. Applic...

Please note that UNOPS does not accept unsolicited resumes.
Applications received after the closing date will not be considered.
Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
This is a local position, and is hence open to Ethiopian nationals only.

Terms and Conditions

For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.
All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.

This vacancy is closed.

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APPLICATION TIPS

How to send a good application:

TOGETHER, WE BUILD THE FUTURE

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian and development projects around the world.

Our mission is to help people build better lives and countries achieve peace and sustainable development.

We are proud of our people. The UNOPS family brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf on our partners. Spread across 80 countries, our workforce is rich in diversity and culture – with inclusion at its core.

We understand the importance of balancing professional and personal demands and offer several flexible working options.

Explore what we offer here.

Education	Secondary School diploma is required. A First University Degree (Bachelor´s) or Diploma in Logistics, Management, Administration, Facilities Management or any other relevant field will be an asset and may substitute some of the required years of experience.
Experience	A minimum of four (4) years (or less depending on academic credentials) of relevant working experience in logistics, fleet management, or facilities management. Knowledge of the UN system and familiarity with UNOPS procedure is an added advantage.
Language	Fluency in written, reading and oral English is required. Fluency in written, reading and oral in the local language (Amharic) is required. Knowledge of another UN language is an advantage