Programme Management Specialist

Job categories Health, Programme Management

Vacancy code VA/2025/B0051/29616

Level ICS-10

Department/office AR, AROD, Office of the RD

Duty station Bangkok, Thailand

Contract type International ICA

Contract level IICA-2

Duration Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

Application period 23-Jan-2025 to 13-Feb-2025

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.

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Background Information - Job-specific

UNOPS Thailand

UNOPS team in Thailand supports, develops and oversees the UNOPS portfolio of projects in Southeast Asia and the Pacific. Located in Bangkok, the team supports UN agencies, international non-governmental organizations, and governments throughout the region. We provide a range of services, including human resources (HR), financial management, procurement and project implementation services.

UNOPS Thailand delivers large-scale and high volume transactional HR services on behalf of global partners. To best serve partners' needs, our team utilizes standardized and unified systems and processes to ensure the highest quality of services and cost-effectiveness for partners.

Job Specific

The Programme Management Specialist will work in programme and grant management to address critical health needs and those that impact regional and global health security working with a multi-donor pooled fund (The Fund). The Fund aims to serve poor and vulnerable people from conflict-affected areas by improving access to quality health services.

Functional Responsibilities

Under the supervision of the Senior Programme Manager, the Programme Management ...

Under the supervision of the Senior Programme Manager, the Programme Management Specialist is responsible for the following:

1. Portfolio Management

Support the development and implementation of a Portfolio Management System and ensure alignment with the overall Fund strategy, principles, cross cutting themes, approaches and Theory of Change.
Ensure delivery through the most efficient and effective approach (number and nature of Implementing Partners, work through existing/sustainable structures, etc.).
Ensure portfolio and grants management systems adopt principles of localization, building local partnerships and local capacity.

2. Grant Management

Manage grants with respect to principles of localization and simplification, including:
○        Lead call for proposal processes

○        Manage grant negotiations

○        Facilitate contracting and fund flow

○        Oversee grant management processes

○        Facilitate timely reporting from implementing partners, including review of results

○        Support partners to manage grant-level risks, sharing risk burden wherever possible

○        Conduct budget revisions where necessary

○        Manage grant closure processes
Maintain a clear understanding of grant outcomes, in particular as they relate to the strengthening of health systems and the improved health situation of vulnerable communities. Regularly communicate these outcomes with partners and stakeholders.
Work closely with implementing partners to understand and overcome their challenges.
Mainstream cross-cutting themes of gender equality, conflict-sensitivity, inclusion, disability-inclusive health and rehabilitation, accountability and community feedback mechanisms, environmental. safeguards
Ensure compliance of partners to UNOPS processes and procedures, including PSEA.
Maintain flexibility and responsiveness to support partners to overcome challenges and ensure the delivery of activities.

3. Monitoring and Evaluation

Coordinate program visits from the donors and team, where relevant.
Maintain strong M&E systems for funded projects.
Conduct timely reviews of program deliverables and of technical and financial reports.

4. Coordination

Work closely with colleagues from the Fund to ensure coordination, as well as other partners where relevant.
Attend relevant coordination meetings at all levels, to ensure the activities funded meet needs and avoid duplication.

5. Information and Knowledge Management

Stay abreast of developments in the relevant geographic area and areas of operation.
Draft bi-annual achievement and narrative reports and/or case studies that highlight key developments in the area for reporting.
Document and share lessons learned.
On a regular basis, critically analyze risks to investments in the area. Develop, implement, and update mitigation plan(s) for identified risks, helping to maintain the risk register.
Ensure that program activities are aligned with conflict-sensitivity principles, utilizing a conflict-sensitive programme management approach.

6. Reporting

Support the Programme Manager with information and assistance in establishing and maintaining reporting systems (narrative, financial and results) as per donor requirements in full coordination.

Competencies

Develops and implements sustainable business strategies, thinks long term and ex...

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education: A Master’s degree preferably in international dev...

Contract type, level and duration

Contract type: International Individual Contractor Agreement (IICA) Contract lev...

Additional Information

Please note that UNOPS does not accept unsolicited resumes. Applic...

Please note that UNOPS does not accept unsolicited resumes.
Applications received after the closing date will not be considered.
Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
This position is stationed in Bangkok, Thailand which is a family duty station.

Terms and Conditions

For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.
All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.

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TOGETHER, WE BUILD THE FUTURE

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian and development projects around the world.

Our mission is to help people build better lives and countries achieve peace and sustainable development.

We are proud of our people. The UNOPS family brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf on our partners. Spread across 80 countries, our workforce is rich in diversity and culture – with inclusion at its core.

We understand the importance of balancing professional and personal demands and offer several flexible working options.

Explore what we offer here.