Administration Assistant (Programme Management Support Assistant), Multiple positions

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian, and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS Nepal context: 

In alignment with government priorities, the UNOPS Nepal country office looks forward to providing long-term strategic and advisory support to the country by enhancing the capacity of national and sub-national governments and partners within all three tiers of government. By prioritizing evidence-based planning, capacity building, and developing model projects for creating sustainable and inclusive cities, UNOPS Nepal country office also aims to build strong relationships with urban municipalities at the local level. Aiming to create a sustainable city by promoting a green and resilient, climate adaptive, and socially inclusive development approach the assignment will focus on prioritizing the municipalities for its future interventions.

Project Information:

The Foreign, Commonwealth, and Development Office (FCDO) funded Security and Justice Programme (SJP) will continue the Integrated Programme for Strengthening Security and Justice’s dual focus of tackling criminal violence and other causes of public insecurity, in particular gender-based violence (GBV), and strengthening the service delivery capacity of the Nepal Police (NP) and other key duty-bearers. FCDO’s SJP is a five-year programme (2023-2027) with an anticipated budget of up to GBP 35 million.

As part of the FCDO’s programme, UNOPS as an implementing partner, is delivering the SJP Policing Component from May 2024-2027. This will contribute towards achieving Sustainable Development Goals (SDGs) 5 (Gender Equality) and 16 (Peace, Justice and Strong Institutions).

The multi-year SJP will support more representative, accountable, and responsive policing and also help tackle gender-based violence in Nepal. The programme will contribute to the following result areas:

1. Security and justice providers have improved their capacity to serve the public and manage relationships with communities, leading to increased public safety with increased trust from people in the state.

2. Security and justice institutions at the Provincial and Palika levels have effective, accountable, inclusive, and sustainable systems in line with the federal constitutional mandates to improve their skills and better manage their resources to meet people’s security and justice needs.

3. Decreased prevalence of GBV led by increased access to services for those who seek them. 

The incumbent will be responsible for the following functions:

• Compile and document project information, including proposals, legal agreements, progress reports, presentations, and meeting records.

• Maintain and update project files and records in corporate files, ensuring their accuracy and completeness.

•  Provide logistical support in setting up meetings, workshops, and events, including, scheduling, and preparation of meeting agendas and minutes.

• Track project milestones, deadlines, and deliverables, providing regular status updates to the Programme Management Team.

• Prepare and submit progress updates to support the Quarterly Assurance process in alignment with the project and organization requirements.

• Support in monitoring project budgets, ensuring alignment with financial plan and reporting requirements.

• Maintain a risk register and provide updates on risk management, contributing to the development of risk mitigation strategies.

• Provide general communication support for the project, including internal communications and outreach materials.

• Assist in the development of proposals and communication with potential donors and partners.

•  Take notes and prepare minutes of the meetings.

•  Support in the preparation of briefing materials and ensure all the relevant documentation and information is available for external meetings and engagements.

Education: 

• A High School Diploma is required.

• Bachelor’s degree preferably in international relations; public administration; social science, economics or related field will be considered an asset and may substitute the required years of experience.

Work Experience: 

• A minimum of 4 years of experience in a support services role is required, preferably in a project management, programme management, environment.

• Strong organizational and time management skills are desirable.

• Strong computer literacy in Google Suite applications or equivalent MS Office standard programs, in particular proficiency in MS Word, PowerPoint, and Excel is desirable.

• Experience with UNOPS systems and procedures is an advantage.

• Ability to work independently and as part of a team.

• Commitment to the UNOPS mission and values.

Language:

• Fluency in writing, reading, and speaking English is required

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions 

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 

• For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete)  in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.