HR Assistant

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations,  supporting the successful implementation of its partners' peacebuilding, humanitarian and  development projects around the world. UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peacebuilding, humanitarian  and development projects. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations. 

In Pakistan, UNOPS aims to make significant strides in promoting sustainable development, aiding the federal and provincial government in Sustainable Development Goals (SDGs) attainment, and establishing itself as a reliable provider of efficient services for development programming around Climate Adaptation, Basic Service Delivery and Energy Efficiency. Operational since 1999, UNOPS Pakistan (Project Office) is part of the South Asia Multi-Country Office (SAMCO) in the Asia Pacific Region.

Under the guidance and supervision of the HR Officer, the Human Resources Assistant provides support to HR services in the field office support services function, ensuring high quality of work, accurate, timely and properly recorded/documented service delivery. The HR Assistant promotes a client-oriented and consistent with rules and regulations approach in the unit.

The HR Assistant works in close collaboration with the Programme, Project and Support Services colleagues locally and with UNOPS HQ colleagues, to exchange information and ensure consistent

1. Implementation of HR strategies and procedures
2. Implementation of HR services
3. Knowledge building and sharing

• Review of requests for recruitment of international consultants ensuring documentation is complete and in conformity with recruitment policies and procedures. Monitoring and tracking the status of requests, and initiating follow-up action to ensure the submission is timely, accurate and contains complete documentation.
• Review of Terms of Reference or Job Descriptions, consulting with requesting colleagues regarding any discrepancies between its content and the recommended level of remuneration.
• Preparation of Offer of Appointment or Assignment and related documentation for the signature of the designated official.
• Proactive customer service to clients alerting the supervisor of any problems or delays in the stages of the recruitment process.
• Briefing and guidance to clients and partners on the application and interpretation of recruitment policies and procedures. Update and maintenance of information in recruitment systems to allow accurate statistical reporting.
• Response to human resources queries from staff in the unit and elsewhere in the Programme and to requests for information on employment and recruitment status.
• Coordinating the processing of permit applications (e.g. support for letters for visas, UNIDs, premises access) with the United Nations and establishment of a tracking system. 
• Extraction and input of data from various sources in the human resource database;
• Review of supporting documentation for processing various HR actions
• Verification of benefit and other human resource-related claims for accuracy and conformance with personnel rules and regulations;
• Assistance to supervisor(s) in monitoring the contractual status of all staff on various appointments based in immediate location or within the office’s mandate; monitoring of within grade service increment schedules and timely preparation and issuance of contract renewals and personnel action forms;
• Checking and maintenance of attendance registers, leave reports, and other forms and reports;
• Maintenance of personnel files for all personnel at location, ensuring all documentation is complete; maintenance and update of confidential personnel information and documents,   ensuring relevant documents are kept in their respective files;
• Search, retrieval, compilation, assembly and archival of a variety of HR statistical data from computer files, records, reports or from other sources for external use;
• Collection and maintenance of information on commercial, private and interagency training schedules and institutions (course schedules, curricula, and cost);
• Assistance in the preparation of administrative reports; drafting of routine correspondence; arrangement for briefings and debriefings 
• UNOPS, UNDP and UN-issued Human Resource and Personnel policy manuals, rules, regulations, guidelines, and circulars, updated and filed regularly;

• Participation in the training for the operations/ projects staff on HR.
• Contributions to knowledge networks and communities of practice.

• With secondary education, 2 to 3 years of relevant HR administrative experience.

• Experience in the usage of computers is required.

• Experience in handling of web-based management systems is required

• Experience in using googlesuite application is highly desirable.

• Fluency in written and oral English and the local language Urdu is required. 

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions 

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 

• For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete)  in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.