Administration Assistant/Driver

UNOPS Background: 

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world.  UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian and development projects.  Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations. 

Working With Us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and we continually strive to improve our gender balance through initiatives and policies that encourage the recruitment of qualified female candidates.

Work-Life Harmonization

UNOPS values its people and recognises the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types.

Background Information – East and Southern Africa Multi Country Office

Located in Nairobi, Kenya, the East and Southern Africa Multi Country Office manages a growing portfolio of engagements. The ESAMCO sub-region currently consists of an established Operation Centre in Nairobi/Kenya, which manages a portfolio of engagements in multiple countries in East and Southern Africa. This includes projects in partnership with the Nairobi based UN Agencies, UN-Habitat and UNEP, and multiple ‘operational’ projects in Kenya, Uganda, Tanzania, Somalia, Zimbabwe, Zambia, Mozambique and Malawi.

Mozambique Multi Country Office: 

The Country Office is responsible for managing strategic and operational risks associated with the Country Office’s portfolio of engagements – as part of the Multi Country Office set up, developing and delivering cost effective services contributing to partners' sustainable results and achievements of UNOPS management results.

UNOPS in Mozambique supports its partners efforts to achieve the Sustainable Development Goals. By providing a range of services, including fund management and administrative services, as well as infrastructure and procurement services, UNOPS supports peace and reconciliation efforts, improves health services and helps build a more sustainable future for the people of Mozambique.

The Mozambique Project Office operates as an integral part of the East and Southern Africa Multi Country Office (ESAMCO) management structure.

Background Information -  Job-specific

1. Logistics and asset management support
2. Transport and driving services
3. Support to knowledge building and knowledge sharing

• Appropriate maintenance and safe and secure storage of all office equipment and property.
• Preparing accurate inventory lists and adequate property records for the office as well as for projects.
• Careful monitoring of the movement of equipment into and within the area of responsibility.
• Implementation of an equipment management and accounting system for all equipment and properties managed by the office, in accordance with UNOPS equipment policy.
• Processing of supply requisitions for office premises.
• Assistance with timely and effective customs clearance.
• Administering the receipt of goods and equipment for the office, inspection and report preparation.

• Proper maintenance, servicing and repair of all office vehicles for top performance and safe operating conditions in accordance with UNOPS vehicle management policy and procedures
• All official transport needs of Management and office personnel met with accompanying security arrangements.
• Daily vehicle log on petrol consumption and mileage.
• Implementation of a repair and maintenance system for all office equipment including EDP equipment, and generators, etc.
• Efficient building management and maintenance activities. 
• Implementation of a power policy in line with capacity of the city power and generators.
• Assessment of contract services (cleaning, security, taxi, courier, etc.) in view of improving service level and/or identifying better solutions.
• Provides reliable and secure driving services by: 

1. Driving vehicles safely for the transport of authorized personnel; 
2. Collecting and delivering mail, documents and other items; 
3. Meeting official personnel at the airport and facilitating immigration and customs formalities in coordination with the relevant personnel.
4. Ensures proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to the preparation of the vehicle maintenance plans and reports; 
5. Ensures the day-to-day maintenance of the assigned vehicle by checking oil, water, battery, brakes, tires, etc., performing minor repairs and arranging for major repairs; and ensuring that the vehicle is kept clean. 
6. Ensures availability of all the required documents/supplies, including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, and necessary spare parts; 
7. Ensures that immediate steps as required by rules and regulations are taken in case of involvement in an accident. 
   
   
   

• Participation in the training events for the programme, operations and projects personnel on logistics and transport related subjects.
• Sound contributions to knowledge networks and communities of practice.

• Minimum 4 years of experience as a driver with a safe driving record is required.
• Knowledge of driving rules and regulations, and skills in minor vehicle repairs are an asset.
• Experience as a driver in an international organisation or a non-governmental organisation is an asset.
• One year of administrative/operational experience in logistics and administration, with demonstrated capacity to meet performance indicators, and deliver results is required in addition to the 4 years of experience as a driver. 
• Two (2) years experience in the use of computers and office software packages, preferably Google Workspace, is required.
• Experience in working with web-based management systems will be an added advantage.
• Experience with UN systems and procedures is an advantage

• A valid Mozambique driver's license is required

1. Contract Type: Local Individual Contractor Agreement
2. Contract Level: LICA-4
3. Contract Duration: Ongoing ICA – Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 
• UNOPS evaluates all applications based on the skills, qualifications and experience requirements outlined in the vacancy announcement. We are committed to considering all candidates in a fair and transparent manner, and we value diverse perspectives and experiences, including those of women, indigenous and racialized communities, individuals with diverse gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions 

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 
• For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete)  in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.