Project Management Office (PMO) - Senior Analyst

Summary of functions:

1. Development and planning 

2. Set-up and closure

3. Monitoring and reporting

4. Oversight and quality assurance

5. Knowledge management and innovation

6. Data management

• Provide appropriate levels of support during engagement development, ensuring the implementation of appropriate standards, tools, and best practices in line with UNOPS policies and procedures.

• Provide support to the Head of PMO and the Head of Programme with the set-up of proper project governance in line with the PMM, including the timely establishment of Project Boards

• Assist project planning, ensuring that a realistic timeline is established, covering DNP for Infra projects, with adequate floating time factored in

• Follow up and ensure that handovers from the Business Development team to the Project team are carried out as per the Guide

• Support the development of high-level PMO Unit plans

• Support Project Managers with the setup of new projects in oneUNOPSprojects, including project classification, advancing projects to the operational stage, project structure, developing expenditure forecasts, and other requirements.

• Coordinate the development of various implementation plans required for projects

• Monitor timely submission and implementation of closure plans by PMs 

• Guide project teams on the timely completion of project closure activities. 

• If assigned, act as Project Closure Manager and lead project closure activities.

• Ensure regular review of project status against key performance criteria such as scope, cost, schedule and quality.

• Develop standard tracking systems and tools to facilitate monitoring of project progress and performance.

• Provide periodic analysis of delivery data and share it with the Project team and Management as appropriate

• Support the Head of the PMO (and relevant Country Managers) with necessary project analysis reports and information to support areas relevant to the project management team 

• Monitor timely submission of client reports, exception reports and internal reports

• Coordinate and complete internal UNOPS reporting (MCO, Regional Office, Corporate) and external UN reporting (UNINFO, UNCT, etc.)

• Support with tracking and reporting of country strategies 

• Support and coordinate the implementation of requests or initiatives relevant to project management from the Regional Office, IPAS, and HQ Teams, as required.

• Perform regular quality assurance activities for assigned projects, including ensuring compliance with UNOPS-defined standards for programme/project management.

• Coordinate quality reviews of programme/project documents and financial and programmatic deliverables.

• Provide quality control for management products (project documents, reports, etc.).

• Provide routine oversight and analysis of delivery data within the dashboard system, using the UNOPS ERP system as required.

• Identify and anticipate potential risks and issues and advise mitigating measures to the Head of PMO in a timely manner.

• Support PMs and project teams with UNOPS tools, templates, and systems as required.

• Support key stakeholders to continuously identify and improve operational processes relevant to project implementation.

• Contribute to the design and delivery of capacity building initiatives, while focusing on UNOPS project management standards and requirements

• Organize periodic lessons learnt workshops and disseminate learnings across the MCO

• Participate in, and advocate PMs' participation in, relevant Communities of Practice.

• Actively interact with PMs and the wider PM community to share case studies, lessons learned, and best practices in the Knowledge System.

• Contribute to the oversight of lessons learned procedures, ensuring that lessons learned are shared in a timely and appropriate manner.

• Support the PMO in developing concise, audience-appropriate, data-driven reports and dashboards to guide management decisions.

• Support the PMO with data collection, structuring, quality management, analysis and presentation, in relation to policies, processes, and project implementation

• Work with Project Managers to identify data analysis and visualization needs to develop tailored processes and tools to address the  data quality and integrity needs

• Design, conduct, document, and present analyses on complex and connected data to support better project and financial management, project performance analysis, and support PMO and MCO management in making informed decisions

• Other related technical and analysis support as required

Impacts of results

The incumbent directly impacts the achievement of project results by assisting the Head of PMO to implement effective project management methods and strategies, reduce risks, cut costs, and improve success rates. The incumbent, on behalf of the PMO, will support the improvement of the maturity of project management within the MCO. This consequently reinforces the visibility and image of the UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services.

• Minimum advanced university degree (Master’s or equivalent) or higher degree in Project Management, Finance, Business Administration, Engineering, International Relations, or related field is required OR

• A first university degree (Bachelor’s or equivalent) in above-mentioned fields with two (2) additional years of relevant experience may be considered in lieu of an advanced degree or higher degrees OR

• Completion of high school/secondary school equivalent with six (6) additional years of relevant experience may be considered in lieu of an advanced degree or higher degrees

• A minimum of two (2) years of relevant and progressive professional experience, specifically in the field of Project Management,  Project Support, financial management, or Project Implementation Support.
  
  
• Demonstrated experience with data analysis, management or project reporting, and project management tools is required.
  
  
• Experience within a PMO environment or in roles with oversight function of projects/programmes is an asset
  
  
• Knowledge of Google Suite applications is required. Experience using ERP systems is an asset.
  
  
• Demonstrated experience with data analysis, management or project reporting, and project management tools is required.
  
  
• Experience in dealing with large financial systems with budgets is an asset.
  
  
• Experience managing projects in the international development context is an asset.
  
  
• Knowledge of the UN system and familiarity with UNOPS procedures is considered an asset.

• Contract type: International Individual Contract Agreement (IICA)
• Contract level: ICS-9/IICA 1/ LICA 9
• Contract duration: Ongoing with a possibility of extension subject to organizational requirements, availability of funds and satisfactory performance.
  
  

https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 


Disclaimer:

• If the selected candidate is a national of the duty station, a Local Individual Contractor Agreement (LICA) will be issued.
  

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

• UNOPS evaluates all applications based on the skills, qualifications and experience requirements outlined in the vacancy announcement. We are committed to considering all candidates in a fair and transparent manner, and we value diverse perspectives and experiences, including those of women, indigenous and racialized communities, individuals with diverse gender identities and sexual orientations, and people with disabilities.

• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

• Bangkok is a family duty station

Terms and Conditions 

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 

• For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete)  in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.