Portfolio Analyst, Multiple positions

The Portfolio Analyst is responsible for day to day implementation of environment portfolio of UNOPS Geneva office, coordinates activities of the projects’ staff and may supervise and lead programme support staff. He/she works in close collaboration with the operations, programme and project teams in Geneva Office and ECR, UNOPS HQ and partner UN agencies’ and Government officials for successful service delivery.

• Assist in design and formulation of the work-plan for portfolio management, setting goals, targets and performance standards for the portfolio under his/her responsibility.
• Initiation of a project into OneUNOPS, support in finalization of funding agreement; determination of required revisions; coordination of the mandatory and budget re-phasing exercises, closure of projects through review;
• Assistance in drafting of TORs for subcontractors and consultants; proposals of suitable firms or institutions and individual consultants; evaluation of proposals received; recommendations for contract awards; negotiations with successful bidder, for Portfolio Manager’s approval.
• Support in drafting of contract documents and letters of agreement with institutions and UN agencies; administration of contracts and agreements and processing amendments, if required, for Portfolio Manager’s approval.
• Monitor compliance of procurement activities with UNOPS rules, regulations, policies and strategies; implementation of the effective internal control, analysis of parameters in support of proper design and functioning of a client-oriented procurement management system.
• Within delegated responsibility perform financial and substantive monitoring and evaluation of the projects, identification of operational and financial problems, development of solutions.
• Monitoring and evaluation of performance of service providers, suitable firms or institutions.
• Supervision, certification and approval of service payments, purchase orders and other disbursements for the projects under his/her management (to be certified by Portfolio Manager and Finance)
• Follow up on audit recommendations and observations. All exceptions are timely reported.
• Aggregate reports regularly prepared on activities, outputs and outcomes. Preparation of donor reports.
• Identification of sources of information related to policy-driven issues. Identification and synthesis of best practices and lessons learnt directly linked to programme/project management.
• Contribution to organization and client capacity-building of high performance delivery through coaching and mentoring of internal clients and partners.
• Participation in the organization and conduct of training for the operations/ projects personnel.
• Contributions to knowledge networks and communities of practice
• Focus on clients’ services, keeping them informed of the status of project activities. Oral and written periodic reports.
• Active interaction with clients to solicit feedback and gauge client satisfaction.
• Interaction with internal clients and regional portfolio managers to integrate and harmonize approaches.
• Demonstration of professional and personal ethics, transparency and openness to encourage respect and similar behaviour from colleagues.
• Perform other related duties as instructed by supervisors.

Monitoring and Progress Controls

•  Comprehensive up-to-date documentation of project under his / her responsibility.
•  The incumbent will participate in weekly team meeting calls to report on progress relevant to the team, share objectives for the following week, highlight milestones and identify areas of concern and collaboration.
• The incumbent will define his/her own performance indicators responding to the priorities identified  with his / her supervisor. These indicators will be assessed in accordance with performance management policy.

A Master’s degree in Business Administration, Public Administration, Economics, Environment, Political Sciences, International Relations, Social Sciences or related field is required.  A Bachelor's degree in combination with 2 years of qualifying experience may be accepted in lieu of the Master's degree.

• Some relevant experience with a Master’s degree is desirable.
• 2 years of relevant work experience post-bachelor’s degree is required.
• Experience in the usage of computers and MS Office 2010 and/or newer versions.
• Relevant experience at the national or international level in providing project management and transactional services is desirable.
• Hands-on experience in design, monitoring and evaluation of development projects is desirable.

• Please note that the closing date is midnight Copenhagen time.
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

APPLICANTS MUST SUBMIT A ONE PAGE COVER LETTER WITH THEIR APPLICATIONS.

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world.  Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations.  With over 8,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, where they need it.  By implementing around 1,000 projects for our partners at any given time, UNOPS makes significant contributions to results on the ground, often in the most challenging environments.

Based in Geneva, Switzerland, the Europe and Central Asia Regional Office (ECR) supports UNOPS offices in the region, providing management and financial/programmatic oversight of Global and Country specific Portfolios, Clusters and Operations Centers including hosting services, fund management, management advisory services, implementing projects, procuring goods and services and managing human resources.

ECR ensures that projects are executed to the highest standards, providing a shared knowledge base and ensuring that best practices and lessons learned are disseminated between business units and projects across the entire region.