Project Management Advisor

Background Information – UN secretariat in Bangkok

Project Management Office (PMO)

The UN secretariat in Bangkok, located at the United Nations Buildings in Bangkok, Thailand requires the implementation of a Project Management Office (PMO) to establish, set up and facilitate the implementation of the PMO, including developing the PMO guidelines, gaining stakeholder agreement to the project plans, and developing a Microsoft Server plan and monitoring tools to support the execution of the UN secretariat projects including multi-million and multi-year architecture/engineering capital projects and global service delivery projects. 

The UN secretariat requires the set-up of PMO to do thorough planning and analysis prior to project initiation. The secretariat requires project controls that closely monitor, manage risks, identify and provide timely, efficient and effective solutions to issues. The Project Management Advisor shall manage the implementation of the PMO and supply the skills necessary for the Project and Program Management including the Management of the project Scope, Schedule, Budget, Quality, Procurement, Risk, Change, Requirements and Monitoring. In particular, the Project Management Advisor firm shall provide Risk Mitigation, Project Planning, and incorporate processes into the PMO to ensure the success of the PMO. 

Under the overall supervision of UNOPS Senior Programme Manager the Project Management Advisor shall establish a PMO on the Microsoft Project Server solution platform currently in use at the UN secretariat and will be responsible for the following duties: 

·         Establish of the PMO and implement written project management processes, methodologies, and tools.

·         Be responsible for implementing project schedule, scope, budget, and monitoring tools.

·         Implement and apply of the appropriate areas of PRINCE 2 and/or PMI guidelines as well as documentation and processes required by the UN secretariat.

·         Manage of the Microsoft Project Server set-up and work with the UN secretariat technical team to develop system administration procedures;

·         Facilitate the gathering and validating the business requirements relating to UN secretariat projects.

·         Provide the required monitoring reports and dashboards to status completed tasks, issues, risks, and risk mitigation to Executive Steering Committee.

·         Provide training to the UN secretariat staff on Microsoft Project Server and Project Management Methodology (PRINCE 2) and Standards (i.e. PMI).

·         Verify that sufficient knowledge has been successfully passed to the PMO staff members

Education:      

Advanced university degree (Master’s degree or equivalent) in project management, engineering, IT or other related field. A first-level university degree in combination with 2 additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Experience:    

A minimum of 5 years of progressively responsible experience in setting up and running PMOs is required.

A minimum of 2 years of experience in setting up of construction or system development projects is required.

A minimum of 2 years of experience in managing multiple projects using Microsoft Project Server is required.

Project Management Professional (PMP) or PRINCE 2 certification is required.

Proficiency with MS office suite, MS Visio is highly desirable.

Language:      

Fluency in written and oral English is required. Knowledge of another United Nations official language is an advantage

• Professionalism: Shows pride in work and in achievements; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Ability to identify issues, conduct basic analysis and participate in the resolution of issues/problems.

• Client Orientation: Ability to identify and analyze client needs and develop appropriate technology solutions to meet business requirements.

• Communications: Excellent communication (spoken and written) skills, including the ability to convey complex technical concepts both orally and in writing, in a clear, concise manner. Ability to communicate with various levels of technical experience (developers, operations, end users, management, support staff, etc).  Exceptional technical written and oral English language skills.

• Planning & Organizing: Ability to organize, plan and implement work assignments, manage competing demands and work under pressure of frequent and tight deadlines.

• Teamwork: Strong interpersonal skills and ability to establish and maintain effective partnerships and working relations with people in a multicultural, multi-ethnic environment with sensitivity and respect for diversity.

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.