The position is under the
overall supervision of the Procurement Officer who wil...
The position is under the
overall supervision of the Procurement Officer who will also perform the role
of a Project Manager and direct supervision of Management, Finance and
Oversight Specialist.
The roles and
responsibilities include but not limited to the following;
1) Ensure
implementation of operational strategies, adopt processes and procedures focusing on the achievement of
the following;
- Full
compliance with UNOPS rules and regulations of financial processes, financial
records and reports and audit follow up. S/He is the responsible for the implementation
of the effective internal control framework.
- Explanation of the content
of internal Standard Operating Procedures in Finance in consultation with the
direct supervisor and office management.
2) Ensure Efficient
Budgetary and Monitoring Controls focusing on achievement of the following
results;
- Extraction
of required financial information from IRM project agreements and set up of
necessary accounts in line with existing UNOPS financial policies and
procedures.
- Preparation
and processing of IRM procurement budget
revisions and work plans.
- Maintenance
of budget databases by verifying and entering approved budgets.
- Review and
adjustment of project expenditures/obligations against approved budgets.
3) Provide Support
to AP/AR and Treasury units and ensure proper payments Processing, focussing on
achievement of the following results;
- Review and
confirmation of appropriateness of operational transactions processed through
the interpretation and determination of applicable policies, regulations,
rules.
- Review of payment
requests for completeness before processing,
ensuring that documentation needed is complete and that all required procedures
are fulfilled to enable the payment.
- Payment
requests properly obligated and payment by
relevant UN Financial Rules and Regulations and UNOPS procedures;
- Review and confirmation
of the validity of charges by verifying authorised amounts and ensure availability of
budget and funds.
- Clarification
from project management team where discrepancies exist;
- Monitoring
of payments and follow-up when problems arise;
- Maintenance
of the payment schedule status system and
filing of all financial documents;
- He/She takes periodic review of outstanding obligations relating to
sub-contracts and ensure relevant staff takes required action;
4)
Provides accounting and administrative support to the
Finance Unit, focusing on achievement of the following results:
- Review of
vouchers and supporting documentation for completeness, accuracy, compliance
with UNOPS Financial Rules and Regulations and correctness of account code
charges.
- Entry of
transactions and financial data in UNOPS ERP (oneUNOPS) system.
- Analysis of
reports, investigation and preparation of adjustment as required.
- Preparation
of recurring, ad-hoc or special financial reports as required.
- Communication
with colleagues/clients on areas requiring verification, corrections,
additional information, etc. to improve
the quality of output and account submission and increase knowledge
base in the process.
- Preparation
of statistical reports on workflow/processes
- Coordination
with Funding Agencies/Sources on finance and budget related matters.
- Monitoring
of financial recorded expenditures and related contributions to ensure timely
and accurate accounting information.
- Monitoring of cash
requirements and expenditures.
- Budget revisions
by agreements and guidelines of the funding agency and in close cooperation with
the Project Manager.
5)
Ensures
effective financial reporting and control, focusing on achievement of the
following results:
- Support to the preparation of monthly expenditure
schedules and quarterly and year-end statements.
- Liaise with
project staff and Financial Management Officer to verify, correct, add and
improve the quality of financial
activities of a particular project, including financial reports.
- Frequent
contact with other finance staff in the organisation
in the preparation of payments, data reconciliation, client reporting, or audit
activities.
- Preparation
of financial statements for clients
- Implementation
of reporting systems and reports to meet Funding source requirements.
- Preparation of
financial and statistical reports.
- Preparation
of periodic financial statements to funding sources and external clients in
compliance with established reporting requirements.
- Preparation of
Financial Statements against specific projects for Audit Certification and
forwarding to Lending institutions/Donors/UN Agencies and Governments.
- Reconciliation
of expenditures recorded in oneUNOPS.
- Reconciliation of expenses reported via Financial Dashboard.
- Assistance to Project Manager
with oneUNOPS reporting and analysis.
- Provision of
project reports as needed for Year-End close
- Perform any
other related task as assigned by the supervisor.