1. Ensure effective and accurate financial resources
management and oversight, focusing on achievement of the following results:
·
Elaboration
of proposals for planning of financial resources of the Operations, continuous
analysis and monitoring of the financial situation and presentation of
forecasts vs. actuals and analysis of variances various projects’ budgets.
·
Proper
planning, expenditure tracking and audit of financial resources, in accordance
with UNOPS financial rules and regulations.
·
Organization
and oversight in the areas of cash flow
management , including liquidity , recommendation of imprest level, risk
assessment, bank relationship management, timely accounting and reconciliation
of all transactions, security for cash assets on site.
·
Monitoring of
financial exception reports for unusual activities, transactions and
investigation of anomalies or unusual transactions. Provision of information to
supervisors and other UNOPS staff at HQ on the results as needed.
·
Identification
of problems in financial and administrative areas, suggesting alternative
solutions to resolve issues in compliance with broader UNOPS policies, rules and
procedures.
2. Ensure implementation of operational strategies and
procedures, focusing on achievement of the following results:
·
Full
compliance of financial activities, financial recording/reporting system with
UNOPS rules, regulations, policies and strategies; implementation of effective
internal control, proper design and functioning of the financial resources
management system.
·
Elaboration/establishment
of internal standard operating procedures and control of the workflows in the
Finance Unit.
·
Elaboration
and implementation of cost-saving and reduction strategies. .Keep the
management and the team up-to-date on policy developments and changes related
to the area of financial management.
3. Ensures timely budget preparation and effective monitoring and control,
focusing on achievement of the
following results:
·
Coordination
of the preparation of the field operating budget; review of budget submissions,
regular analysis and reporting on the budget approvals and the delivery
situation; monitoring of expenditures against budget allotments and reporting
on variances
·
Coordination
to ensure compliance with UNOPS financial rules and regulations, financial
policies and procedures and that project budgets and revisions are prepared in
accordance with established procedures and budgetary guidelines of the funding
agency; ensure that project budget rephasings are processed accurately and in a
timely manner.
·
Identification
of administrative budgetary requirements; provision of guidance on guidelines
for budget preparation, the format to be used in reflecting budget proposals
and the procedures for submission to facilitate consolidation at the global
level.
·
Review,
analysis and revision of data with respect to the finalization of cost
estimates and budget proposals, in terms of staff and non-staff requirements
submitted by project managers; review of budget proposals for reasonableness,
consistency with the organizational goals and priorities.
·
Monitoring
and advice the Programme Manager on the financial status of projects and
programmes (including pending and approved budgets; contributions confirmed but
not yet available for expenditure; contributions available for expenditure and
contributions already expended).
·
Monitoring of
budget implementation, expenditure levels against allotments and
determination/recommendation of reallocation of funds when necessary
·
Status of
budgetary allocations monitored on an ongoing basis; networking with clients to
strengthen budget management and take corrective actions when required.
·
Collaboration
in the improvement of the UNOPS Project Budget formulation system, with the
cooperation of the Information Technology group, ensuring relevance of system
at all times by updating and proposing change to facilitate financial management
of project and enhance financial reporting.
·
Timely
financial reports for submission to the funding agency in accordance with UNOPS
rules, and in line with the established procedures.
·
Review and
appropriate recommendations with respect to the finalization of budget
performance reports, analyzing variances between approved budgets and actual
expenditures
4. Ensures proper cash management and treasury functions, focusing on
achievement of the following results:
·
Timely review
of cash position for local accounts to ensure sufficient funds on hand for
disbursements; identification and recording of receipts for income application.
·
Establishment
of efficient local banking arrangements and compliance with local financial and
banking regulations
·
Building of
project capacity to effect payments using oneUNOPS or Imprest Accounts.
·
Monitoring of
the delivery and income of the portfolio; planning and adjustment of
expenditures for the administrative budget
·
Discussion
and communication with the Programme Manager on issues related to budget
savings or potential concerns that may require further review.
·
Analysis of
trends and forecasting of income from projects and other sources.
5. Ensures proper control of
accounts and payments, focusing on achievement of the following results:
·
Analysis and
elaboration of proposals for the internal expenditures’ control system which
ensures that vouchers processed are matched and completed, transactions are
correctly recorded and posted in oneUNOPS; payrolls are duly prepared; monthly
payment orders (MPOs), travel claims and other entitlements are duly processed.
·
Quality
control of the account by performing ongoing review, analysis and
reconciliation of accounts. Investigation of discrepancies and initiation of
timely corrective actions on unposted vouchers, including the vouchers with
budget check errors, match exceptions, unapproved vouchers. Timely response to
HQ, Regional Office, and Operational Hub on requests to resolve financial data
issues.
·
Ensuring
proper maintenance of the field financial accounts; preparation of financial
records, statements and reports as required or approval of the work of
subordinates; coordination of field replies to internal and external audit
queries;
·
Ensuring
proper receipt, management, safeguarding and disbursement of payments handled
by the field; review, modification, initiation and implementation of internal
control procedures in coordination with Headquarters;
·
Proper
control of the supporting documents for payments; preparation of all types of
vouchers; Pay Cycle and payments execution.
·
Ensuring
proper maintenance of the Accounts Receivables for UNOPS projects and follow-up
with partners on contributions, deposits creation in oneUNOPS and their
application to AR pending items.
6. Provides support to knowledge building and knowledge sharing, focusing
on achievement of the following results:
·
Organization
and conduct of training for the operations/ projects staff on Finance.
·
Synthesis of
lessons learned and best practices in Finance.
·
Sound
contributions to knowledge networks and communities of practice.
·
Provide
technical guidance and on the job training to ensure work standards are
achieved, both in terms of quantity/quality of input/output processed