Under
the direct supervision of Support Services Officer (SSO) and overall guida...
Under
the direct supervision of Support Services Officer (SSO) and overall guidance
of the Head of Support Services. The Associate
Logistics and Assets Management Officer (ALAMO) incumbent will be required to
travel frequently to provide support to all the projects supported by (ESB) currently
these include but are not limited to MONUSCO (DRC), UNMISS (South Sudan and
UNISFA (South Sudan) within the Mission’s Area of Operation (AoO). In
particular to areas where the programme’s assets are located. The incumbent can
expect to travel regularly to but not limited to Abyei, Kadugli, Gok Machar and
Juba, security permitting. The ALAMO will perform the following functions:
Streamline asset management services, focusing on
achievement of the following results:
- Review and update the existing
asset management and accounting system for all UNOPS managed equipment and
properties in accordance with UNOPS asset management policy.
- Streamline processes in
accordance with UNOPS PSC Asset Management SOP and UNOPS PSC ESB Logistics SOP.
- Conduct physical verification audits
at all project stores as required by SSO and relevant Project Managers.
- Ensure databases are up to date
on the quantity, quality, serviceability, and location of relevant
equipment/items.
- Assist projects with project
disposals as required both administratively and physically.
- Implement internal control system
which ensures that goods in transit are tracked and monitored, and the asset
registry records are updated on a regular basis.
- Ensure projects are utilising the
inventory management tools provided in SOP for expendable reporting.
- Review and assist in the day-to-day management and reporting of
assets, maintain an accounting system for all UNOPS managed equipment and
properties in accordance UNOPS lease and asset management policy.
Provide assistance to ensure efficient logistics services, focusing
on achievement of the following results:
- Contribute substantively in the development
and implementation of a comprehensive logistics system that will operate in
accordance with UNOPS PSC ESB Logistics SOP.
- Implement a coherent logistical supply system in accordance with UNOPS
procurement rules and regulations.
- Guide projects with container management and storage layout and planning.
- Assist in the review and updating of Logistics and Asset Management
SOP’s.
Facilitate knowledge building and sharing focusing
on achievement of the following results:
- Organize trainings for the support and operations
staff on supply chain, logistics, and asset management processes to ensure the
capacity building of the existing support staff at each programme location.
- Ensure the programme appointed support staff are
fully aware of UNOPS rules and regulations on asset management.
- Ensure compliance
with relevant asset management rules and regulations, and in doing so ensure
that support staff is able to carry out asset management functions
independently and in accordance with relevant rules.
- Introduce and
synthesize lessons learnt and best practices in logistics and asset management.
- Perform other duties
as assigned.