Project Support Assistant, Partnership Development Office

The Democratic Republic of Congo Operational Hub (CDOH) was established in 2013 and currently has active projects in both the eastern and western parts of the country. The office initially focused on the rehabilitation and construction of physical infrastructure such as roads and public buildings. However   more recently, projects associated with capacity building have become a central part of the portfolio. A major strength of CDOH is considering sustainability in projects by focusing on the use of renewable energies in project design and building capacity on proper maintenance approaches for an increased longevity of infrastructure.

UNOPS CDOH covers 11 central African countries. UNOPS CDOH based in Kinshasa, DRC has been identified as an agency in the United Nations system which can support the area of infrastructure, and humanitarian and post conflict management both horizontally and vertically. The office has developed a strong working relationship with international partners, UN agencies including UN missions and Government of Central Africa over the years. It provides technical support and capacity building in strategic development areas including infrastructure rehabilitation and development across health ,education ,public works, governance /public administration sectors; procurement ,project management and sectorial advisory services; peace and security, environmental preservation and protection among others.

Under the overall guidance and supervision of the Partnership Development Advisor, the Project Support Assistant will have to:

• Participate in meetings with current and potential partners for transactional projects and take minutes of project meetings;
• Assist in the preparation of proposals for transactional projects, including budget and contract;
• Follow up with the internal clearance process, including engagement reviews and project budget approval;
• Assist in preparing project reports, briefings and presentation materials;
• Contribute to the day-to-day project correspondence, information sharing and filing, ensuring that appropriate follow-up actions are taken;
• Be responsible for all project documentation in line with the configuration strategy and available project management tools;
• Maintain records of project files and other supporting documents;
• Compile relevant information for handover notes from Partnership Developpment Unit to Pragramme Management Office team and other departments;
• Assist in the scanning, copying of documents and maintain a proper filing system and document archives;

• Perform other duties to support Partnerships Development Office team as required

• A Secondary Education required
• University Degree in Business Administration, Social Sciences, Development Studies or equivalent is desirable but not a requirement

• 5 years of responsible administrative experience required for the candidate with a secondary education;
• 1 years of responsible administrative experience required for the candidate with a University Degree in Business Administration, Social Science, Development Studies or equivalent.
• Excellent oral and written communication skills is preferable
• Experience in the usage of computers and office software packages (MS Word, Excel) is required.

• Knowledge in French is required
• Knowledge in  English is an asset 

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.