The project manager is responsible to
produce/read the project initiation documents (PID), Legal Agreement and have a
thorough understanding of the terms, conditions, and the respective roles and
responsibilities of the partners/stakeholders to ensure the project(s) products
are capable of meeting the business cases for both UNOPS and the client. Success
of the Project(s) and hence Project Manager will be based on the Success
Criteria of UNOPS engagements which are linked to the below
responsibilities. The duties and
responsibilities of the Project Manager Level 3 are similar to that of the
Project Manager Level 4, with the difference in grades being determined by the
project(s) level, complexity and level of responsibility of the specific
position. A project manager at this level would normally be responsible for one
or more UNOPS Level 3 project. A project manager at this level would likely be
expected to manage one or more complex and risky projects. The project(s) would
rely on a number of external suppliers for its successful delivery and would be
working with firm deadlines. The project manager is responsible for all aspects
of the project life cycle. S/he must be able to apply, independently, the below duties and responsibilities of the project
success criteria:
Reporting to the Programme Manager, and
working closely with the UNMAS Mali management team, the Project Manager is
responsible for delivery of the project activities throughout all aspects of
the project life cycle, as well as the execution of post-specific thematic
duties. He/she is expected to coordinate regularly with stakeholders at the
working level on humanitarian issues.
a. Stakeholder Management:
- Advise the Programme Manager on issues that may impact the achievement
of project outcomes;
- Manage the information flows between the management hierarchy and the
project;
- Manage communications and ensure stakeholders are aware of project
activities, progress, changes and are in a position to accept handover
products;
- Liaise with relevant ministries and government entities on the
development of a national mine action authority or equivalent structure;
- Ensure the project is accurately and appropriately represented to
external audiences, under the strategic guidance of the Programme Manager. This includes via various consolidated and
participatory processes (annual and multi-annual budget planning, ISF, UNDAF+,
CAP, HRP), as well as with UN agencies, funds and programmes, government
counterparts, donors, and other key stakeholders;
- Ensure accurate, complete, representative and timely substantive
reporting on the project, its activities, and key milestones to all
stakeholders in collaboration with the Programme unit;
b. Delivery and
Performance:
- Develop, justify, and implement project plans (including the
establishment of milestones) within tolerances established at programme level, and
in line with programme strategy;
- Manage the delivery toward project outputs, taking responsibility for
overall progress and use of resources, as well as initiating corrective action
where necessary;
- Advise the Programme Manager of changes or deviations from plans,
including through the identification and management of risks and issues,
ensuring maximum benefit to clients and stakeholders;
- Manage and review product quality and ensure products are accepted,
including, with the technical guidance and oversight of Operations and Support
Services, the tasking, monitoring, quality control and evaluation of the
performance of service providers, grantees and implementing partners;
- Identify and report opportunities and threats to the Programme Manager,
in the pursuit of transparency, excellence and results;
- Manage all resources allocated to the project, including, but not
limited to, personnel, contractors and equipment, in line with approved
budgets, and in pursuit of the delivery of project objectives.
c. Knowledge Management:
- Initiate and undertake lessons learned exercises, including the sharing,
effective filing, and incorporation into future plans the lessons learned by
the programme and others to improve future delivery and quality, and to
strengthen the knowledge and information sharing mechanisms within UNMAS and
UNOPS, as well as with clients and other key stakeholders.
d. Personnel Management: if applicable
- Ensure project team members (1-5 personnel in total), as well as the
Support and Operations teams are fully appraised of the goals, orientation,
outputs, and key time and resource constraints of the project, are included and
consulted in the decision-making process as required, and are valued as key
contributors in the delivery of the project objectives;
- Recruit, guide, empower and develop staff for the project, with
consideration for individual training and development needs within the overall
delivery of the project;
- Establish expectations, set benchmarks for performance, and undertake
systematic and regular review of personnel performance, including disciplinary
measures if and when required.
e. Promote and uphold the values of the United Nations in
all actions.
Second, the Project Manager is responsible for the following thematic
duties associated with the humanitarian mine action portfolio:
f. Coordination:
- On delegation by the Government of Mali, coordinate mine actors, with
the objective of ensuring effective prioritization of tasks, utilization of
resources, and encouraging common messaging by all UN, governmental,
non-governmental and commercial implementers of mine action activities
countrywide;
- On delegation by the Government of Mali, collect, coordinate, analyse,
and disseminate data relating to humanitarian mine action activities, including
population of the Information Management System for Mine Action (IMSMA);
- Co-Chair, with UNICEF, the Sub-Cluster on Mine Action under the auspices
of the Protection Cluster;
- Support the fundraising activities of mine action actors in priority need
areas, including through leadership on the development of the Portfolio of Mine
Action Projects as required;
- Advise the Programme Manager on the evolution of the humanitarian
situation in Mali, including potential measures and actions to be taken by UNMAS
Mali to protect civilians.
g. Resource Mobilization
- Working closely with the Programme team, develop project concepts,
proposals and funding requests for priority needs not covered by existing
funding sources, in line with humanitarian needs;
- Engage in in-country resource mobilization efforts with the Programme
Manager, with focus on humanitarian, and Mali specific donors;
- Ensure adequate and timely representation of UNMAS’ humanitarian needs
in consolidated funding appeals processes, including, but not limited to, the
Humanitarian Response Plan, the Portfolio of Mine Action Projects.
h. Other duties as required by the Programme Manager.
Core Values and
Principles:
- Understand and respect UNOPS
sustainability principles
I. Look for ways to embed
UNOPS sustainability principles in day to day project management
II. Seek opportunities to
champion gender equality at work place
III. Champion and communicate
project’s sustainability aspects with key stakeholders
- Understand and Respect National
ownership and capacity
i. Understand the principles
of the Paris Declaration on aid effectiveness and mainstream them into the
project plans
ii. Seek opportunities to
recruit qualified local staff
iii. Look for ways to build
capacity of local counterparts
- Partnerships and Coordination
i. Understand the UN
Development Assistance Framework (UNDAF) and UNOPS, the project’s place in the
UN system
ii. Strive to build strong
partnerships and effective coordination among relevant project actors (e.g.
United Nations, governments, and non-governmental organizations or other
relevant partners
- Accountability for results and
the use of resources
i. The project management
processes are designed to deliver maximum accountability, transparency and
results. If a project or processes is not in line with this, it is the
responsibility of the PM to raise the issue to a supervisor
i. Contribute to innovation
and the adaptation of best practice standards of sustainability and quality.
General:
Ensure that the project(s) produces the required products within the
specified tolerance of time, cost, quality, scope, risk and benefits. The
Project Manager is also responsible for the project producing a result capable
of achieving the benefits defined in the Business Case. Contribute to the overall
business targets and needs.