Procurement Officer

Background Information – Project

UNOPS SSOC will be implementing the South Sudan Safety Net Project (SSSNP), which is funded by the World Bank (WB) to address existing challenges of soaring levels of poverty, vulnerability, unemployment and idleness, particularly amongst youth. The project development objective is to provide access to income opportunities and temporary employment to the poor and vulnerable households and strengthen safety nets delivery systems.

SSSNP has three main components namely:

a.    Public works plus including complementary activities like entrepreneurial skills, WASH trainings and early childhood development and nutrition messaging;

b.    Direct income support targeting House Holds who are labour constrained;

c.     Strengthening safety net delivery systems;

The project will be targeting the most vulnerable segments of South Sudanese population aiming to be benefit in excess of 68 thousand beneficiary HH in more than 10 vulnerable locations across the country.

The incumbent will perform the following duties and responsibilities in support of the procurement unit.

1. Management and Implementation:

• Full compliance of procurement activities with UNOPS Procurement Manual, Financial Rules and Regulations, relevant Organizational Directives and Administrative Instructions;  
• Implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system;
• Effective use of internal Standard Operating Procedures in Procurement, control of workflows in the Procurement Unit;
• Continuous business processes monitoring and elaboration of changes

• Support timely preparation of procurement plans for the projects and monitoring of their implementation;
• Elaboration of needs assessment and requirement definition mechanisms for identification of projects’ actual procurement needs;
• Implementation of monitoring and control of procurement processes including receipt of requisitions, organization of RFQ, ITB and RFP, receipt of quotations, bids and proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS Procurement Manual and FRR;
• Support in preparation of procurement-related submissions to the HQCPC;
• Review and verification of purchase orders for goods, contracts for services and works;
• Effective use of procurement processes monitoring systems and mechanisms to eliminate deficiencies in procurement; elaboration (whenever necessary) of changes in the procurement monitoring systems.

• Contribution to projects during planning and implementation stages;
• Participation in negotiations, acceptance reviews and project budget formulation as required;
• Conduct procurement training for staff and participation in Knowledge sharing communities as required.
• Perform other duties as may be assigned.

• Assist in submission of procurement reports to the Head of Support Services and/or Procurement Manager, on a quarterly basis, or as required.
• Assist in the development of the unit work plan, and contribute to the achievement of those goals.
• Complete procurement of all required goods, works and services on a timely basis and in an accurate manner;
• Participate in the development of monitoring tools for the procurement unit and work with members of the unit to ensure these tools are used effectively.

• Efficient procurement service to the clients, while maintaining full compliance to the UNOPS standards.

• Perform other duties as may be assigned from time to time, including backstopping for other procurement personnel in the office.

• Bachelor degree in Procurement or Business Administration or Project Management or Social Science or International Relations or Development Studies or related field is required.

• Masters degree or advanced degree in Procurement or Business Administration or Project Management or Social Science or International Relations or Development Studies or related field is an advantage.

• Minimum 2 years of working experience in procurement and/or supply chain management and/or administrative support services with UN or other international organizations is required.
• Knowledge of UNOPS procurement and financial rules and regulations is desirable.
• Work experience in developing / post conflict countries is an added advantage.
• Skills in Procurement and Supply Chain Management is required.

• Fluent working knowledge of English is essential.

1. Contract type: Local Individual Contractor Agreement
2. Contract level; IICA 1
3. Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.