The project manager is responsible for all
aspects of the project life cycle. S/he must be able to apply, with some degree of autonomy, the below
duties and responsibilities of the project success criteria:
Stakeholder Management:
●
Establish
solid working relationship with the project board (Executive, Senior Users and
Senior Suppliers), client and key stakeholders
●
Manage
communications and ensure stakeholders are aware of project activities,
progress, exceptions and are in a position to accept handover products
●
Advise the
client on issues that may impact the achievement of their outcomes (including
issues of sustainability and post project requirements such as maintenance)
●
Manage the
information flows between the Project Board/OC Director and the project(s)
Delivery and Performance:
●
Develop and
maintain project plans
●
Implement
approved project plans (including the establishment of milestones) within
tolerances set by the project board
●
Embed
sustainability dimensions including social and gender inclusion, environmental
and economic aspects into project life cycle.
●
Manage the
production of the required products, taking responsibility for overall progress
and use of resources and initiating corrective action where necessary
●
Liaise with
any external suppliers or account managers
●
Authorize
Work Packages
●
Advise the
Project Board and OC Manager of any deviations from the plan
●
Identify
and manage risks so that maximum benefit to client and stakeholders is achieved
●
Manage and
review product quality and ensure products are accepted
●
Monitor and
evaluate performance of service providers
●
Identify
and report potential business opportunities for UNOPS to supervisor
●
Identify
and report threats to UNOPS internal business case to supervisor
Procedures:
●
Follow the
Project Management Cycle Instructions and ensure that all organizational policy
is complied with (Organizational Directives and Administrative Instructions)
●
Prepare/adapt
the following plans for approval by the Project Board: I. Project Initiation Documentation; II.
Stage/Exception Plans and relevant Product Descriptions
●
Prepare the
following reports:
i.
Highlight
Reports
ii.
End
Stage Reports
iii.
Operational
Closure Checklist
iv.
End Project
Report
v.
Handover
Report
●
Maintain
the following: i. Electronic Blue File; ii. Procurement, HR and Finance files
as required by those practices as per OD12.
●
Manage
budgets, cash flow and obligations to ensure that deliverables are met and
payments to contractors and personnel are received on time.
●
Understand
and manage UNOPS overheads, allocable charges, and related corporate charges as
they apply to the project
●
Manage and
remain accountable for expenditures against the budget
●
Where the
Project Manager has no delegation as a committing officer, s/he retains these
responsibilities and will monitor and instruct/request others to carry out the
relevant commitments and disbursements.
Knowledge Management:
●
Participate
in the relevant Communities of Practice
●
Actively
interact with other PMs and the PM community to share case studies, lessons
learned and best practice on the Knowledge System.
●
Provide
feedback to Practice Leads on policy, supporting guidance with an aim towards
continuous improvement of UNOPS policies
●
Complete
lessons learned as per reporting format
●
Incorporate
lessons learned from others as per planning format
Personnel Management: if
applicable
●
Lead and
motivate the project management team
●
Ensure that
behavioural expectations of team members are established
●
Ensure that
performance reviews are conducted
●
Identify
outstanding staff and bring them to the attention of the OC Director
●
Select,
recruit and train team as required by project plans
●
Perform the
Team Manager role, unless appointed to another person(s)
Core Values and Principles:
●
Understand
and respect UNOPS sustainability principles
I.
Look
for ways to embed UNOPS sustainability principles in day to day project
management
II.
Seek
opportunities to champion gender equality at workplace
III.
Champion
and communicate project’s sustainability aspects with key stakeholders
●
Understand
and Respect National ownership and capacity
i.
Understand
the principles of the Paris Declaration on aid effectiveness and mainstream
them into the project plans
ii.
Seek opportunities
to recruit qualified local staff
iii.
Look
for ways to build capacity of local counterparts
●
Partnerships
and Coordination Understand the UN Development Assistance Framework (UNDAF) and
UNOPS, the project’s place in the UN system
i.
Strive
to build strong partnerships and effective coordination among relevant project
actors (e.g. United Nations, governments, and non-governmental organizations or
other relevant partners)
●
Accountability
for results and the use of resources
i.
The
project management processes are designed to deliver maximum accountability,
transparency and results. If a project or processes is not in line with this,
it is the responsibility of the PM to raise the issue with a supervisor
●
Excellence
i.
Contribute
to innovation and the adaptation of best practice standards of sustainability
and quality.
3. Monitoring and Progress
Controls
Clear description of
measurable outputs, milestones, key performances indicators and reporting
requirements which will enable performance monitoring
General:
Ensure that the project(s) produce(s) the required products within the
specified tolerance of time, cost, quality, scope, risk and benefits. The
Project Manager is also responsible for the project producing a result capable
of achieving the benefits defined in the Business Case(s). Contribute to the
overall business targets and needs.