Finance Assistant

Under the guidance and supervision of the Regional Practice Advisor – Finance and direct supervisor, the Finance Assistant in IPAS Finance at Headquarters, Copenhagen, provides financial assistance ensuring high quality, accuracy and effective execution of financial services and processes and transparent utilization of financial resources. The Finance Assistant promotes a client-oriented approach consistent with UNOPS financial rules and regulations.

• Perform reconciliation of General Ledger accounts and verify data accuracy in a comprehensive manner, involving field offices and third partied when required;
• Be responsible for the timeliness provision and correctness of financial data coming from field offices and other third parties;
• Perform bank reconciliation of bank accounts with thoughtful accuracy and timely action in line with UNOPS Financial Rules and Regulations

• Provide daily support to the team for the implementation of tasks related to the Banking & Treasury activity;
• Preparation and review initiation of vouchers and review of supporting documents to ensure completeness, accuracy and correctness of accounts codes charges; entry of transactions in the computerizes accounting and finance system
• Review of payment requests for completeness prior to processing to ensure that documentation is complete and all information concerning the payment has been supplied; proper accounting codes used; certification of services rendered/goods delivered is written on the payment document and duly signed by authorized officials; payment to sub-contractors are in compliance with terms and conditions of agreement;
• Review and confirmation of validity of charges by verifying authorized amounts and ensuring availability of budget and funds;

• Provide support and assistance for the preparation of training materials to deliver training to field offices on finance-related topics;
• Support in the organization of finance trainings for colleagues in the field offices;
• Facilitate meetings, trainings, workshops, conferences and seminars;
• Assist in drafting reports and minutes during the meetings;
• Support the finance team providing assistance during peak workload or back up as necessary, to ensure completion of work objectives.

• Advanced analytical, organization, and interpersonal skills.
• Excellent collaboration, verbal and written communication skills.
• Attention to detail and accuracy.
• Interested in process improvement.
• Willing to adapt quickly to quick changes in direction.
• Internally motivated to seek out answers, generate ideas, and develop new skills.
• In addition to UNOPS core values/competencies, capacity for problem solving, attention to critical detail and innovative solutions.
• Strong team and client orientation, planning and organization skills necessary.
• Ability to work with accuracy under pressure and with minimum supervision.

• High school diploma is required
• Higher degree (Bachelor's or Master's) in Finance, Economics, Business Administration, International Business, Management or other finance-related field is considered an asset and can be substitute for some years of relevant working experience .

• 4 years of relevant finance experience is required at the national or international level.
• Proficient experience with office software packages (MS Office) and advance knowledge of spreadsheet and database is required.
• Experience in handling of web-based management systems is desirable.
• Experience with SharePoint or other software would be an asset.

• Fluency in written and oral English required.
• Proficient knowledge of French and/or Spanish is desirable.
• Knowledge of other UN working language would be an asset.

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.