Procurement Officer

The incumbent will perform the following duties and responsibilities in support of the procurement unit:

1. Management and Implementation:

• Full compliance of procurement activities with UNOPS Procurement Manual, Financial Rules and Regulations, relevant Organizational Directives and Administrative Instructions;  
• Implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system;
• Effective use of internal Standard Operating Procedures in Procurement, control of workflows in the Procurement Unit;
• Continuous business processes monitoring and elaboration of changes

• Support timely preparation of procurement plans for the projects and monitoring of their implementation;
• Elaboration of needs assessment and requirement definition mechanisms for identification of projects’ actual procurement needs;
• Implementation of monitoring and control of procurement processes including receipt of requisitions, organization of RFQ, ITB and RFP, receipt of quotations, bids and proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS Procurement Manual and FRR;
• Support in preparation of procurement-related submissions to the HQCPC;
• Review and verification of purchase orders for goods, contracts for services and works;
• Effective use of procurement processes monitoring systems and mechanisms to eliminate deficiencies in procurement; elaboration (whenever necessary) of changes in the procurement monitoring systems.

• Contribution to projects during planning and implementation stages;
• Participation in negotiations, acceptance reviews and project budget formulation as required;
• Conduct procurement training for staff and participation in Knowledge sharing communities as required.
• Perform other duties as may be assigned.

• Assist in submission of a procurement reports to the Head of Support Services and/or Procurement Manager, on a quarterly basis, or as required.
• Assist in the development of the unit work plan, and contribute to the achievement of those goals.
• Complete procurement of all required goods, works and services on a timely basis and in an accurate manner;
• Participate in the development of monitoring tools for the procurement unit and work with members of the unit to ensure these tools are used effectively.

• Efficient procurement service to the clients, while maintaining full compliance to the UNOPS standards.

• Perform other duties as may be assigned from time to time, including backstopping for other procurement personnel in the office.

• A first level university degree (Bachelor’s degree) in business administration, project management, economics, social/ political science, law, international relations, development studies or related field is required. 

• A Master’s degree is a distinct advantage.

• Minimum of two years of working experience in procurement and supply chain management is required.
• Minimum 1 year of supervisory experience is required.
• Knowledge of UNOPS procurement and financial rules and regulations is desirable.
• Work experience in developing / post conflict countries is an added advantage.
• Working experience in procurement and supply chain management with UN or or other international organizations an added advantage.

• Fluency in both written and oral English is required.

• CIPS Level 5 and/or similar procurement certification is required

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale. 

Background Information – Kenya Multi Country Office (KMCO)

Located in Nairobi, Kenya, the Kenya Multi Country Office manages a growing portfolio of engagements, including associated strategic and operational risks. The KMCO sub-region currently consists of an established Operation Centre in Nairobi/Kenya which manages a portfolio of engagements in multiple countries in East and South Africa. This includes primarily transactional projects in partnership with the Nairobi based UN Agencies, UN-Habitat and UNEP, and multiple ‘operational’ projects in Kenya, Uganda, Tanzania and several island states.