The Head of Programme reports directly
to the Multi Country Office Director who ...
The Head of Programme reports directly
to the Multi Country Office Director who provides direction and general
supervision. The Head of Programme is responsible for programme (THOH
portfolios, projects, funds, programmes, etc) development planning and
preparation and for managing all stages of programming to achieve results in
the area/s of responsibility. The role contributes to the development and implementation
of strategies to enhance the competencies and position of UNOPS in sustainable project
management and services to partners, stakeholders and UN system partners. The
role is a member of the Multi Country Office Senior Management Team (SMT) and
oversees the operations of the Project Management Office (PMO) for the MCO. The
Head of Programme oversees, coordinates and advises on the implementation
projects spread across the South East Asia and the Pacific and may be required
to undertake frequent travel to Pacific countries. Remote oversight and
coordination of projects in a remote and wide geographical spread is thus
critical to success on this role.
Summary of key results:
1. Programme governance, implementation
and monitoring
2. Programme development and planning
3. Manage programme resources
4. Partnership networking and advocacy
5. Knowledge management and innovation
1. Programme governance, implementation
and monitoring
- Accept responsibility for project portfolio oversight as delegated by
the Multi Country Office Director and through the role of Project Executive on
Project Boards.
- Establish and execute the programme implementation plans in
collaboration with the team and partners, including setting objectives,
performance measurements, standards and results expected to ensure timely and
client-oriented services.
- Monitor and supervise the timely and cost-effective implementation of
the programme according to UNOPS goals and partner expectations, approved
budget and full cost recovery.
- Supervise the Programme Management Office (PMO) to ensure that project
management policies, processes and methods are followed and practiced according
to the UNOPS standards, best project management practices are promoted, and
overall assurance of projects is provided.
- Mentor and assist Project Managers in planning, execution and delivery
of allocated projects, ensuring incorporation of best practice project
management processes.
- Facilitate timely and accurate project tracking, analysis of outputs,
and reporting.
- Develop and implement the programme governance framework.
2. Programme development and planning
- Support the Country Office/Multi Country Office Director in ensuring the
financial sustainability of the programme and delivery of desired results,
compliance with organisational strategies, rules, regulations and standards of
performance.
- Submit mandated reports and critical issues to the Multi Country Office
Director and clients, to drive future process improvement and business
development planning.
- Analyse and keep abreast of political and development trends in the
geographical area, to identify and propose to the Country Office/Multi Country
Office Director areas for UNOPS engagement and support based on priorities in
the relevant geography, strategic areas of focus and comparative advantage.
- Manage and oversee the preparation of programme documents (including
business cases/strategies, policy briefs, programme plans and risk
assessments).
- Ensure the accurate and timely completion of programme/business recommendations
for the review and approval of the Country Office/Multi Country Office
Director.
- Consult and collaborate with internal and external colleagues and
partners to ensure linkages, consistency, and harmonisation of approaches and
compliance with guidelines, framework and standards of accountability,
integrity and performance.
3. Manage programme resources
- Plan and propose to the Multi Country Office Director, required
programme resources (human and financial).
- Submit revenue and expenditure forecasts based on UNOPS and Multi
Country Office financial goals.
- Determine pricing strategies based on UNOPS pricing policy and models to
ensure an appropriate balance between revenue and development capacity within
UN mandate and spirit.
- Manage programme resources in accordance with UNOPS standards of ethics,
integrity and accountability framework and financial sustainability.
- Plan, recruit, manage and develop programme personnel/technical experts
with the skills and competencies needed to ensure optimum performance and
encouraging the formation of diverse teams in term of gender and geography.
- Promote teamwork, collaboration and diversity by providing the programme
team with clear direction, objectives and guidance to enable them to perform
their duties responsibly, effectively and efficiently.
- Foster a positive work environment, respectful of both men and women,
and ensure that the highest standards of conduct are observed.
- Plan, conduct and/or respond to UNOPS performance evaluation reviews and
surveys.
4. Partnership, networking and advocacy
- Build and strengthen strategic partnerships through active networking,
advocacy and effective communication of UNOPS competencies in project service
delivery and management.
- Support the business development function by identifying and developing
new business and partnership/customer opportunities.
- Collaborate with the Partnerships Manager to prepare proposals and
partnerships engagement.
- Contribute to current and future growth plans for the Multi Country
Office, ensuring alignment with the UNOP Strategic Plan.
- Support Communication Specialists to develop communication strategies to
maximize communication impact and outreach and build awareness of UNOPS goals
and competencies to reinforce UNOPS competitive edge as a provider of
sustainable projects results.
- At the request of the Multi Country Office Director participate and/or
represent the Multi Country Office in inter-agency discussions and planning to
ensure UNOPS position, interests and priorities are fully considered.
5. Knowledge management and innovation
- Keep abreast of and incorporate latest/best practices, approaches and
technology to enhance the programme delivery and results.
- Institutionalize and share best practices and lessons learned for
corporate development planning and knowledge building.
- Draft policy papers and/or recommend policy changes to align operations
with changing environment.
- Lead the planning, implementation and organization of strategic capacity
building of personnel, clients and stakeholders within the programme.
Impact of Results
The effective and successful performance
by the Head of Programme directly impacts on achievement of programme results
and consequently reinforces the visibility and image of the UNOPS as an
effective service provider in project services and management and strengthens
its competitive position as a partner of choice in sustainable development and
project services.