Jobs specific
Wardak Prison
houses approximately 300 inmates. The Department of State/International
Narcotics and Law Enforcement (DoS/INL) approached UNOPS Afghanistan to discuss
infrastructure improvement support for Wardak Prison. The Wardak Prison
Rehabilitation Project will focus on life sustainment and security improvement.
UNOPS
Afghanistan will improve the physical conditions of the Wardak Prison by
addressing the deficiencies identified in the SIGAR report. The project outputs
are:
- Appropriate
detection systems for fire, heat and smoke installed and operational.
- Adequate
lighting in place.
- Improved
sewage system operational.
- Appropriate
ventilation system functioning throughout the prison, as required.
- Electrical
systems enhanced.
- Appropriate
heating system operational.
- Fixtures
certified as explosion/hazard proof.
- Improved
and safe windows in place.
- Prison/cell
doors certified at detention grade.
- Perimeter
walls enhanced.
The project will
follow the International Building Code (IBC), the Unified Facilities Criteria
(UFC) and UNOPS Technical Guidance for Prison Planning, including the Revised
Standard Minimum Rules of the Treatment of Prisoners (Nelson Mandela Rules) for
delivering these outputs.
3. Purpose and
Scope of Assignment
The PM will have a thorough understanding
of the terms, conditions and the respective roles and responsibilities of the
partners and stakeholders as described in the Project Initiation Document (PID)
and the Memorandum of Understanding (MoU). The PM is responsible for all
aspects of the project life cycle, accomplishing with some degree of autonomy, the duties and tasks listed below:
Stakeholder
Management:
- Establish
solid working relationship with the Project Executive, Senior Users and Senior
Suppliers.
- Manage
communications and regularly and accurately inform stakeholders of project
activities and progress.
- Quickly
resolve any misunderstanding or confusion related to aspects of project
delivery, finances or beneficiaries.
- Appraise
the donor and stakeholders regarding sustainability and post project
requirements such as maintenance and operations.
Delivery and Performance:
- Implement
approved project plans within agreed tolerances.
- In
designs, explicitly consider sustainability dimensions and appropriate
technology suited to the capacity of the beneficiaries, particularly regarding
simplicity of maintenance and operations.
- Ensure
that designs receive a design certificate from IPMG.
- Ensure
procurement of good and services in accordance with the UNOPS Procurement
Manual and that the most appropriate solicitation method is used.
- Manage contractors
in accordance with the Procurement Manual and the Project Management Manual
(PMM).
- Ensure
contractors faithfully observe all environmental and social safeguarding
requirements and that workplace safety provisions are stringently applied.
- Work
closely with the QA/QC team implementing recommendations and guidance
accordingly.
- Identify
and report potential business opportunities.
Project Governance:
- Deliver
the project according to the UNOPS Project Management Manual. This will include submission of the
quarterly project plan and quarterly cash flow forecast.
- Manage
budgets and cash flow and ensure the timely payments to contractors and
personnel.
- Be accountable
for expenditures against the budget.
- Prepare
for and present at the Project Quarterly Assurance.
- Complete
quarterly donor reports.
- Act as
Project Manager in the quarterly project boards.
Knowledge Management:
- Participate
in the relevant Communities of Practice
- Actively
interact with other PMs and the PM community sharing case studies, lessons
learned and best practice on the Knowledge System.
- Complete
lessons learned submissions in accordance with the PMM.
- Incorporate
lessons learned from other projects and initiatives as is relevant.
Personnel Management:
- Lead and
motivate the project team.
- Ensure the
completion of performance in accordance with the annual performance cycle.
- Set goals
and objectives for each team member and common goals and objectives for the
team.
- Have a
thorough understanding of the UNOPS contracting modalities particularly
Individual Contractor Agreement (ICA) and CTG.
- Select,
recruit and train team members.
- Ensure
safety and security for all personnel as directed by the Country Director and
guidance from UNDSS.
- Provide
mentoring and capacity building to team members, both in technical and administrative
areas.
- Represent
UNOPS in discussions, meetings and ceremonies ensuring that UNOPS strengths as
a partner of choice are evident.
Core Values and Principles:
- Understand
and respect UNOPS sustainability principles
I.
Look
for ways to embed UNOPS sustainability principles in day to day project
management
II.
Seek
opportunities to promote gender equality.
III.
Communicate
projects’ sustainability aspects with key stakeholders
- Understand
and incorporate national ownership and capacity
i.
Understand
the principles of the Paris Declaration on aid effectiveness and mainstream
them into the project plans
ii.
Seek
opportunities to recruit qualified local staff
iii.
Look
for ways to build capacity of local counterparts
- Understand
the UN Development Assistance Framework (UNDAF) and UNOPS place in the UN
system
i.
Strive
to build strong partnerships and effective coordination among relevant project
actors (e.g. United Nations, governments, and non-governmental organizations or
other relevant partners)
- Accountability
for results and the use of resources
i.
The
project management processes are designed to deliver maximum accountability,
transparency and results. If a project or processes is not in line with this,
it is the responsibility of the PM to raise the issue with a supervisor
i.
Contribute
to innovation and the adaptation of best practice standards of sustainability
and quality.
General:
Ensure that the project produces the required products within the
specified tolerance of time, cost, quality, scope, risk and benefits. The PM is
also responsible for the project producing a result capable of achieving the
benefits defined in the guiding documents and as determined by the Project
Board.