The Project Management
Support Adviser (Financial Management and Procurement) is...
The Project Management
Support Adviser (Financial Management and Procurement) is accountable for the smooth operation
of Financial Management and Procurement of the Project which will contribute
directly to the overall project performance.
The Project Management Support Adviser
(Financial Management and Procurement) will
guide the project National Finance Manager and National Procurement Specialist
and the Government Officials responsible for project financial management and
procurement in complying with the Financial Management guidelines and the
Procurement guidelines of the donor and enable them to perform the duties
timely and efficiently.
The details of the duties and
responsibilities are;
Financial Management
- To produce the Project Financial Management Manual for internal use
based on the Project Financing Agreement, Letter to the Borrowers, Project
Design document, IFAD Guidelines and manual. The Project Financial Management
Manual for internal use will be the main part of the Project Implementation
Manual.
- Conduct the capacity need assessment on financial management skill of
the Government finance staffs and officials and produce the capacity building
plan including the experience exchanges and study tours.
- To work with the micro fiancé specialist and the micro finance service
providers in establishing the micro finance fund management (Saving and credit
fund, Matching Grant Fund, Credit Guarantee) for efficient fund management and
smooth fund flows.
- Review the operation and management of the project Designated account,
Other Accounts (project Operation Accounts) assigned to the Project Offices and
the Project Implementing Agencies and provide advises for efficient fund flows.
- Review the processing of the Budget plan and provide necessary advice
for preparation and processing of Annual Work Plan and Budget, Semi-Annual
Budget Revision, Budget Re-allocation.
- To review and provide necessary advises for preparation of financial
reports, preparation of the Withdrawal Applications in accordance with the
Financing Agreement, Letter to the Borrower, IFAD Financial Guidelines and the
International Public Sector Accounting Standard (IPSAS), application of the
efficient Accounting Computer Software.
- To assess the Risks for the financial management and provide the risk
management advises.
Procurement
- To produce the Procurement Hand book for internal use based on the IFAD
Procurement guidelines, Financing Agreement and the Letter to the Borrower.
Procurement planning
- To prepare the templates for Bidding documents, Bid Evaluation, Service
Agreement/Contracts (Civil works and Goods)
- To advise and provide system for office filing/book keeping and
inventory.
- To provider the on-the job training to the staffs in documentation of
the bidding documents, bid processing, evaluation, contracting and contract
monitoring, Management of the liabilities.
- To assess the procurement ricks and advise the risk management.
- Other duties assigned by the Project Management as required.
Type of Assignment and Duration
The assignment is intermittent for 4
person months, 3 visits to the project over the period of initial 2 years of
the project.
Procedures:
- Study the
Project documents such as Financing Agreement, Letter to the Borrower, Project
Design Report, IFAD Financial Management Guidelines/Hand book and Procurement
Guidelines.
- Meeting
with the Project Officials responsible for the Financial Management and
Procurement.
- Meeting
with the officials of the Ministry of Planning and Finance (MOPF) and the
Office of the Auditor General of Myanmar (OAG).
- Meeting
with the Finance managers of the OA accounts, Project Director and the Project
Coordinators of the Project Implementation Office.
- To conduct
the workshop to test and finalize the templates, handbooks for internal use,
fund flows and procurement flows proposed.
- Understand and respect UNOPS
sustainability principles
Knowledge Management:
- Actively
interact with other Project personals and groups to share case studies,
lessons learned and best practice on the Knowledge System.
- Provide
feedback to Practice Leads on policy, supporting guidance with an aim
towards continuous improvement of UNOPS policies
- Complete
lessons learned as per reporting format
- Incorporate
lessons learned from others as per planning format
Core Values and Principles:
- Look
for ways to embed UNOPS sustainability principles.
- Seek
opportunities to champion gender equality at work place.
- Understand
and Respect National ownership and capacity
- Understand
the principles of the Paris Declaration on aid effectiveness and mainstream
them into the project plans
- Look
for ways to build capacity of local counterparts
- Partnerships
and Coordination
i.
Understand the UN Development
Assistance Framework (UNDAF) and UNOPS, the project’s place in the UN system
ii.
Strive to build strong partnerships
and effective coordination among relevant project actors (e.g. United Nations,
governments, and non-governmental organizations or other relevant partners)
- Accountability
for results and the use of resources
i.
Service agreements, contracting,
procurement of the works are in line with the role and regulation of the donor
and transparent. To report to the project management in case of any doubt
arisen.
- Contribute to innovation and the
adaptation of best practice standards of sustainability and quality.
Expected
Results
Financial
Operation Handbook for internal use has been produced (trial, testing,
approving), the staffs trained for application.
Procurement
operation handbook (Internal use) including the formats for Annual procurement
planning, Bidding documents, Service
Agreements, Contracts, Bid monitoring, Bid evaluation reports, Contract monitoring, Managing Liabilities, etc.
Capacity
building plan/Training plan based on the training need assessment.