Summary of Key Functions:
- Implementation of operational strategies and procedures
- Operations & administrative support
- Knowledge Building and Knowledge Sharing
1.
Ensures implementation
of operational strategies and procedures, focusing on achievement of the
following results:
●
Full compliance of operations with UNOPS rules, regulations,
policies and strategies.
●
Inputs to the content of internal Standard Operating
Procedures (SOPs) in operations, in consultation with the direct supervisor and
office management.
●
Assist BSSC management in any further roll out of the
DSA team’s services to other offices/regions.
●
Contribute/provide feedback on future system tool(s)
being developed by UNOPS ICT team that will be used by the DSA Team with the
aim of further efficiency gains.
2.
Provides administrative
support to travelers who are under BSSC travel portfolio, focusing on
achievement of the following results:
●
Creates/processes timely and accurate DSA/travel
related payments in line with UNOPS Travel Policies and procedures.
●
Provide advice and answers general queries on travel
procedures and processes.
●
Ensure UNOPS documentation retention policy is being
followed in relation to the payments being raised by the DSA team.
●
Ensure that all travels processed by the team are
accurate and correctly logged on the DSA log book.
●
Assist in future recruitment and performance appraisal
of team members of the DSA team.
●
Manage and coordinate team members’ leave plans
●
Familiarize and provide feedback to BSSC management on
any new system tools that may potentially affect services of the DSA Team.
3.
Provides support to knowledge building and knowledge sharing, focusing on achievement
of the following results:
● Support the organization and delivery of training and learning
initiatives for personnel on travel related topics.
● Prepare/draft knowledge material and templates
used by the DSA Team when necessary or based on request from supervisor.
● Assist in training/onboarding new team members.
● Contribute feedback, ideas, and internal knowledge about processes
and best practices and utilize productively.
● Draft/prepare presentation material upon request
from supervisor or Finance and Accounting Service Team’s Manager.