Under the guidance and direct supervision of the Head of Support
Services, the P...
Under the guidance and direct supervision of the Head of Support
Services, the Procurement Officer is responsible for the development and
implementation of strategic and effective procurement services reflecting
international public procurement best practices, compliance with UNOPS
procurement policy, rules, regulations and procedures, ensuring appropriate
risk management and obtaining the best value for money for the acquisition of goods,
services and the contracting of works.
He/she analyzes and interprets the respective rules and
regulations and provides advice and solutions to a wide spectrum of complex
issues related to procurement. The role requires deep understanding of procurement
policy and processes and the Procurement Officer should be able to apply them
to the appropriate situations.
In addition to responsibility for the deliverables of the work
team, the incumbent’s work is focused on strategic relationship building and demand
management, mainly referred to aggregation and dealing with complex
organizational structures, preparation of business cases and understanding of
the supply market, as well as sharing knowledge with projects in order to
achieve reductions of costs and savings.
Maintaining the highest degree of personal and professional
ethics, the Procurement Officer promotes a collaborative, client-focused,
quality and results-oriented approach in UNMAS Mali.
The Procurement Officer works in close collaboration with the
programme/project colleagues in the given geographical area and with UNOPS HQ
personnel, particularly with the Procurement Group (PG), as well as the
Government officials, to successfully deliver procurement services.
S/he supervises and leads procurement personnel to deliver work
results, in close cooperation with the Head of Support Services Functional
Responsibilities:
- Leads the development and implementation
of procurement and contracting strategies for goods, services and works,
focusing on achievement of the following results:
- Appropriate application of UNOPS
procurement governance framework (rules, regulations, policies and tools) in
UNMAS Mali.
- Provision of supply-market intelligence
and analysis.
- Procurement strategies, approaches and
plans designed and implemented according to cost reduction and saving
strategies, applying:
- Expertise in market intelligence matched
to business requirements;
- Optimal Stakeholder management
principles;
- Sustainability criteria;
- Appropriate work processes to individual
cases.
- Oversight and supervision of the
implementation and results of strategic and routine procurement work plans in
UNMAS Mali, covering Pre-Purchasing: Strategy and Planning; Requirements
Definition; Sourcing; Purchasing: Solicitation; Management of Submissions;
Evaluation; Review and Award; Post Purchasing: Contract finalization and
issuance; Logistics; and Contract Management.
2.
Manage and guide procurement processes
for the acquisition of goods, services and the construction of works for UNMAS
Mali, focusing on achievement of the following
results, in compliance with the official procurement policies, rules,
regulations and procedures:
- Appropriate procurement modalities and
instruments applied (e-sourcing, procurement and Rosters of Suppliers) based on
individual case requirements, utilizing expert knowledge of procurement
policies and instruments.
- Creation, implementation and oversight
of proper monitoring and control of procurement processes in UNMAS Mali and
projects including organization of RFQ, ITB or RFP, receipt of quotations, bids
or proposals, their evaluation, negotiation of certain conditions of contracts
in full compliance with UNOPS Procurement rules and regulations.
- Preparation/review of solicitation
documents, requests for awards and submissions to Contract and Property
Committees (CPCs)
- Procurement contracts and contractors
optimally managed through supplier and contract performance management against
agreed benchmarks and through agreed reporting mechanisms.
- Implementation of internal control
system.
- Elaboration of comments regarding project
audit reports of UNMAS Mali, when necessary.
3.
Ensure introduction and
implementation of sourcing strategy and e-procurement tools focusing on
achievement of the following results:
- Creation, development and management of
rosters of suppliers, elaboration of supplier selection and evaluation, quality
and performance measurement mechanisms.
- Ensures that the e-sourcing tools are
used in accordance with agreed goals and standards in this area.
4.
Team Management:
- Facilitate the engagement and provision
of high quality results and services of the team supervised through effective
recruitment, work planning, performance management, coaching, and promotion of
learning and development.
- Provide oversight, ensuring compliance
by team members with existing policies and best practices.
- Knowledge
building and Knowledge sharing
- Organize, facilitate and/or deliver
training and learning initiatives for UNMAS Mali personnel on
Procurement-related topics.
- Lead and conduct initiatives on capacity
development and knowledge building for procurement personnel, including network
development, plans, learning plans and activities, procurement practice
information and best practice benchmarking.
- Oversee team’s contributions to
Procurement knowledge networks and communities of practice including
collaborative synthesis of lessons learnt and dissemination of best practices
in procurement management.
- Guide team’s collection of feedback,
ideas, and internal knowledge about processes and best practices and utilize
productively.
* CANDIDATES WITH NO UN OR UNOPS EXPERIENCE ARE STRONGLY ENCOURAGED TO APPLY!