Procurement Senior Assistant

1. Administrative Procurement Support Services.

2. Client Relationships / Stakeholder Management.

3. Facilitation of knowledge building and knowledge sharing.

1. Administrative Procurement Support Services

Provides a variety of specialized and non-specialized transactional support services, ensuring consistency and quality of work steps completed, as well as optimal information flow:

• Assist in drafting bidding documents, evaluation reports and contract award submissions, ensuring consistency in format and content;

• Process procurement transactions in UNOPS’ corporate system OneUNOPS; 

• Assist in the preparation of Purchase Orders, Contracts, LTAs or their Amendments;

• Process invoices for goods and services delivered ensuring accuracy and completeness of documentation and timely payment. Follow up to completion and inform clients;

• Monitor expenditures against allocations;

• Receive, review, log and route incoming communication and procurement requests/invoices;

• Prepare reports, tables, charts etc. applying technical skills and knowledge in formatting and presentations;

• Prepare Statistics and reports, including on Procurement volume;

• Undertake routine follow up action on procurement on behalf of the supervisor;  

• Publish procurement advertisements and awards;

• Maintain status reports on procurement activities and work in progress;

• Maintain and monitor the contracts' dashboard;

• Ensure proper physical and electronic filing of all procurement documents according.

• Actively work with clients to provide and exchange information on a variety of issues in procurement processes and transactions, to deliver correct and timely services;

• Provide standardized procurement services, guidance and information to staff of the Business Unit on routine processes and procedures.

• Undertake routine follow up action on procurement QA or Knowledge Management issues on behalf of the supervisor and inform supervisor of status;

• Administratively supports the organization and delivery of training and learning initiatives for personnel on procurement.

• Master Degree in Procurement, Business Administration, Public Administration, Human Resources Management or equivalent disciplines with a combination of relevant professional experience is desirable;

• First University Degree (bachelor’s degree) in Procurement, Business Administration, Public Administration, Human Resources Management or equivalent disciplines is desirable but not required with a combination of one year of relevant professional experience;

• High school diploma with five 5 years of relevant experience.

• A relevant experience in procurement support services in national or international public or corporate organizations;

• Experience in working with a range of stakeholders in developing countries;

• Some experience in UN system organizations is desirable;

• Proficiency in computers and office software packages (MS Office) and experience in handling of web-based management systems is required;

• Experience in use of Enterprise systems including OneUNOPS is desirable;

• Full working knowledge of Arabic is required.

• Full working knowledge of French is required. 

• Intermediate working knowledge of English is required.
  
  

• Ability to work under pressure, sometimes in a stressful environment;

• Strong interpersonal skills and the ability to establish and maintain effective partnerships and working relationships with people in a multicultural environment;

• Ability to perform a variety of common tasks related to procurement;

• Respond effectively to urgent requests and work under the pressure of frequent and non-negotiable deadlines;

• Systematic approach to work with energy and a positive and constructive attitude;

1. Contract type ICA (Individual Contract Agrement) 
2. Contract level  LICA 5
3. Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

• Please note that the closing date is midnight Copenhagen time;

• Kindly note that the position only concerns Tunisian candidates or residents in Tunisia.

• Applications received after the closing date will not be considered.

• Only those candidates that are short-listed for interviews will be notified.

• Qualified female candidates are strongly encouraged to apply.

• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.

• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types.

• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.

• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Tunisia

UNOPS office in Tunisia provides a range of project support services to partners in North Africa. It provides project management services including design, implementation, monitoring and evaluation. It also offers fund management, loan and grant administration, procurement, local capacity building, and training and technical assistance.