Purpose and Scope of Assignment
Under the overall
guidance and direction of the Program Management Specialist, and as a sub-set
to the AFOC Programmes unit, the Communications Senior Officer will be
responsible for delivering the reporting requirements of the RSHQ Program. Specific responsibilities and duties include
but are not limited to:
● In coordination with the Program Management
Specialist, Senior Program Manager and AFOC Programmes unit, establish a
reporting schedule for the RSHQ programme and projects, and ensure the timely
drafting and development of precise, concise and high quality reports, and the
submission and circulation of said reports internally and/or externally, as
required;
● In consultation with the Program Management
Specialist and Senior Program Manager, ensure effective monitoring of RSHQ
program and project activities, in line with logical frameworks, for use for
objective and effective reporting to the program team and all stakeholders as
required;
● Provide quality assurance, including data
verification, on all reports and information products produced by the RSHQ project
teams by editing and consolidating reports for external distribution;
● Coordinate with RSHQ project managers and local
counterparts to obtain information on new developments as they arise;
● Liaise with the Programme Unit regarding
dissemination of reports and the accuracy of information included in visibility
materials and publications;
● Prepare ad-hoc reports and briefing notes as
required;
● Provide oversight and analysis of project
delivery data from a reporting perspective;
● Provide editorial support to the RSHQ project
teams, ensuring the efficient and timely dissemination of accurate and
consistent information;
● Assist with internal and external project
meetings as required, take minutes and disseminate in a timely manner;
● Provide communications and administrative
support to formal project board meetings as required;
● Any other relevant duties as may be assigned.
Monitoring
and Progress Controls
● The accurate production and dissemination of
reports in adherence to agreed quality and timescales.
● Effective sharing of knowledge and best
practices with RSHQ projects and stakeholders as necessary.
Effective implementation of RSHQ project
reporting activities in compliance with UNOPS policies and procedures.