Project Management Support- Officer

Background Information - Project

In December 2014 UNOPS South Sudan Operation Center signed a contribution agreement with the European Union for implementation of Feeder Roads Construction Project under the ZEAT BEAD (Zonal Effort for Agricultural Development- Bahr El Ghazal Agricultural Development) Programme. The specific objective of the project is to increase trade and marketing volumes through construction and maintenance of all-weather road access.

The project team completed feasibility study and detailed engineering design for the Feeder Roads. Currently, the project is at implementation stage with construction contractors mobilized at each project locations.

Following the successful implementation of the ZEAT BEAD feeder roads project the EU has requested UNOPS to submit a proposal for the construction of additional feeder roads in the Bahr El Ghazal region of South Sudan under the EU Trust Fund programme. The estimated commencement of project implementation is July 2020.

Background Information – Job Specific

The Project Management Support Officer (PMSO), shall report directly to the Project Manager, monitors all aspects of project progress and implementation, identifies operational and financial problems and assists in resolving them by taking appropriate action. S/He will provide support to the Project Manager in all aspects of the project cycle with a focus on Project Acceptance, Project Implementation, Project Closure and Budget Management.

• Project Implementation
• Project monitoring and reporting
• Stakeholder management, coordination and liaison
• Knowledge management and innovation

1. Project Implementation

• Lead all administration and financial aspects of the project
• Maintain thorough knowledge of the project, as well as an understanding of how that impacts the other stakeholders
• Monitor, coordinate, and communicate strategic objectives of the project 
• Facilitate communications for project related issues
• Work with project staff members to develop a greater understanding of the project and any issues that arise
• Develop and foster relationships between UN, stakeholders, and other entities
• Collect, analyze, and utilize data and feedback to identify opportunities to improve the relationship between UN and the donor
• Compile reports about particular incidents, events, or updates about important issue for the project
• Proactively solve conflicts and address issues that could occur between parties
• Carry out any other duties and projects as required by the Project Manager.

2. Project monitoring and reporting

• Provide substantive inputs to assist the Project Manager in the preparation of project reports and documents
• Assist the Project Manager in the preparation of project completion reports and ensure compliance with contractual obligations.

3. Stakeholder management, coordination and liaison

• Support the coordination and management of communications
• Liaise and build relationships between UNOPS and the donor for the purposes of facilitating activities and improving the quality and relevance of information analysis
• Participate in meetings with UN agencies, NGO’s and other Stakeholders as required.

4. Knowledge management and innovation

• Support the compilation of lessons learned as per defined reporting format
• Ensure that Local capacities are built at every level and opportunity for Project Support
• Contribute to the dissemination and sharing of best practices and lessons learned for planning and knowledge building
• Contribute to expertise in tools and techniques.

Impact of Results

The Project Management Support Officer directly impacts on achievement of project results by assisting the Project Manager to adhere to project management methods and strategies, reduced risks, cut costs and improved success rates.  This consequently reinforces the visibility and image of UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services.

• Bachelor’s degree in Business Administration  or Logistics or Project Management or Emergency Management or International Relations or related field required.
  
  
• Master’s Degree in Business Administration or Logistics or Project Management or Emergency Management or International Relations or related field is an asset.

• Minimum of 2 years work experience in the field of Project Management and/or Operations Management is required.
• Experience in humanitarian emergency operating contexts, including humanitarian coordination mechanisms, donors, security, and operations management is an asset;
• Experience and  knowledge of UN rules and procedures in Procurement and/or Finance and/or HR Management and/or administrative rules and regulations will be an advantage;
• Previous experience working with UNOPS and/or Japanese projects and/or South Sudan is an advantage;
• Experience working in post-conflict or conflict situations is an advantage;
• Skills in Budget Management required.

• Fluent working knowledge of English is required;
• Knowledge of Arabic language desired.

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.