Supply Chain Management Associate (Operations)

Under the overall supervision of the Project Manager the Supply Chain Management Associate (Operations) 
will be based in Pemba Mozambique.

The Supply Chain Management Associate (Operations) ensures provision of efficient and timely support services in all field operations related to the above mentioned project in relation to supply chain management. 

He/she promotes a client-focused, quality and results- oriented approach and provides support to procurement personnel. In the discharge of her/his duties, the Supply Chain Management Associate (Operations) works with minimal supervision and liaises with the Project Support officer and the Project manager. 

Summary of key results are as following:

1. Transactional Procurement Support services

2. Procurement planning and systems

3. Requisitions/procurement and sourcing

4. Bidding and tendering

5. Contract administration

6. Logistics and Asset Management

Supports with transactional procurement activities within UNOPS rules, regulations, policies and strategies, including undertaking the following:

• Completeness of documentation for preparation/processing of Purchase Orders, Contracts, LTAs or their Amendments.

• Provision of requested research/data on market supply by conducting routine market research to determine sources of supplies, using United Nations Global Market Place, and other external sources.

• Set-up/enhancement and maintenance of the local supplier database, ensuring regular update of data.

• Information databases, all procurement and records updated and maintained.

• Status reports generated, as required.

• Collaboration with projects personnel and in the preparation of their field procurement plans.

• Collaboration in the implementation of a procurement management system in respect of planning, awarding, administering and monitoring of all matters related to procurement for the given geographical area / project activity.

• Maintenance and update of procurement monitoring processes for projects and provision of feedback on purchase orders to requesting office.

• Constant liaison maintained with vendors and consignee until safe delivery of goods is achieved.

• Provision of proposals to requesting entity on modes for providing goods, works and services, including procurement deadlines for each stage.

• Review of requisitions for completeness.

• Support field personnel in the of proper and complete specification for equipment and materials, Terms Of Reference and Statement of Works for the preparation of RFP, RFQ and ITB, ensuring clearance/approval by respective units of the requests.

• Oral/written responses to queries from projects, clients, companies, etc. regarding procurement related matters.

• Availability of all supporting documents for audit and review purposes;

• Database, and intranet maintained on procurement standards and tools, roster of best suppliers, contractors and service providers, activities and statistics.

• Ensures team provision of support to efficient contract administration, focusing on achievement of the following results:

• Follow-up on signing of contracts by vendors.

• Obligation of funds in the Enterprise system and obtaining of appropriate signatures for approval.

• Process tax exemption requests for imported goods by the project and its contractors.

• Arrange customs clearance of imported supplies, materials, equipment and/or vehicles.

• Receive shipment of project’s assets, following RIR protocol and liaising closely with requesting units to ensure accurate deliveries and records; inventories are property bar-coded and entered into the UNOPS ERP inventory management system.

• Receive and inspect all delivered assets from contractors and suppliers and ensure all stored assets are securely kept, protected, well-organized, and properly accounted for.

• Manage stock take of stores on a monthly basis 

• Update the register for assets, non-expendable property and equipment on regular basis.

• Ensure field offices are functional and field teams have what is required to perform their tasks. Liaise with owners, utilities and local authorities when required.

• Perform any other relevant task assigned by the supervisor.

• Secondary education required. 

• First level university degree (bachelor or equivalent) in procurement, logistics, supply chain management, commerce, business administration, or any other related field is desirable.

• A minimum of six (6) years of relevant experience in Procurement, Logistics or Supply Chain Management with national, international public or corporate organizations is required.

• Experience in handling of web-based management system is required

• Knowledge of Mozambique government custom clearance process and procedure is desired

• Excellent knowledge of the English and Portuguese Language is required

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

This is a local post. As such, it is only open to Mozambique Nationals or persons with valid residence permits.

The position is based in a family duty station.

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.