Administration Assistant

UNOPS provides its services through a global network of regional offices, operational hubs and operations and project centres. The Office of the Regional Director for the Asia Region (AR ORD) in Bangkok, Thailand, was established in 2015 to oversee and enable efficient and effective delivery of support to partners in the Asia Region in line with the UNOPS corporate strategy. Currently, over 700 personnel are working on UNOPS projects in diverse and complex environments across the Asia Region.

Functional Responsibilities

The AR ORD is looking for an Administration Assistant who will support the overall  administration, independent assignments with substantial responsibility and/or additional support of the project (oversight, gender, dashboard, financial, etc.). Under the overall guidance and supervision of the Project Management Support Specialist, the Administration Assistant will contribute to data analysis and reporting of the Asia Regional Office, which may include the following:

• Secondary education certificate or high school diploma is required.
• Technical/Professional License, First University degree or higher degree in finance, administration, data management or related fields would be an added advantage and may substitute some of the required years of experience.

• Minimum of four (4) years’ work experience in administration or finance field in combination with a secondary education or high school diploma is required. 
• Experience in  Data Management, Analysis and Reporting, Research, Administration, or other relevant field is an asset. 
• Experience within the United Nations or in a humanitarian organization is an advantage.
• Strong computer literacy: Familiarity with G-Suite tools or analytical tools such as data studio is an asset. 
• Strong oral communication skills

• Contract type: Local ICA Support (LICA)
• Contract level: LICA 4
• Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS is an operational arm of the United Nations, supporting the successful
implementation of its partners’ peacebuilding, humanitarian and development projects
around the world. Our mission is to help people build better lives and countries achieve
peace and sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management,
financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging
environments across the globe. We are looking for creative, results-focused
professionals with skills in a range of disciplines.

Diversity

With over 5,000 UNOPS personnel and approximately 7,400 personnel recruited on
behalf of our partners, spread across 80 countries, our workforce represents a range of
nationalities and cultures. We promote a balanced and diverse labour force — a
strength that helps us better understand and address our partners’ needs. We
continually strive to improve our gender balance through initiatives and policies that
encourage the recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and
personal demands.