Project Coordinator

Background 

As part of its mandate to support an intra-Yemeni-led peace process to end the current conflict, the Office of the Special Envoy of the Secretary-General for Yemen (OSESGY) has expanded its Peace Support Project supporting agreements for peace and a resumption of the Political Process in Yemen. The purpose of this project is to provide technical advice to the mediation team and to the parties in the conflict to strengthen negotiation capacities, advise on aspects of the negotiated settlement and assist in the development of credible proposals for confidence-building measures,  ceasefire,  monitoring mechanisms,  redeployment options,  security governance, and associated disarmament mechanisms, in addition to providing technical advice for post-peace agreement planning,  with a  focus on governance arrangements,  including constitutional arrangements, elections, institution- building, among others.

Org. Setting and Reporting

The Project Coordinator will be based in the OSESGY-Amman Office and will work under the direct supervision of the OSESGY Chief of Staff.  Within delegated authority, the incumbent will be responsible for planning, designing, and monitoring programmatic activities, and providing substantive inputs on these activities as part of the UNOPS donor reports. The incumbent will perform the following duties:

The incumbent will perform the following duties: 

• Ensure full coordination of long-term and short-term experts engaged in support of the peace negotiations.
• Direct, coordinate, and supervise all written outputs related to the project.
• Develop and provide expert advice 
• Support coordination of project implementation with stakeholders, providing advice on the development and mobilization of resources and partnership building with international, regional, and local institutions and agencies working in related fields.
• Support OSESGY in managing strategic relations through liaising with individuals and institutions including government officials, UN agencies, international organizations, civil society, media, the private sector, and private foundations, in coordination with UNOPS and under the supervision of the management of OSESGY.
• Identify and nurture key strategic alliances as well as identify opportunities to attract or leverage resources.
• Ensuring the coordination of the work of consultants/experts recruited through the project and facilitating and monitoring their engagement within the project.
• Develop initial/draft TORs for consultants that would be utilised to deliver the consultancies envisaged;
• Develop initial/draft funding proposals and budgets;
• Work with the project manager to monitor project funds, ensuring the funds are used for the proper purposes, proper activities and with the efficiency and transparency.
• Organize monthly team meetings to review and plan project activities 
• Lead the preparations for the project review and/or evaluation meetings; following up on the implementation of the project board decisions and recommendations.
• Contribute to the advocacy process for the project in line with the OSESGY and UNOPS-related policies, norms, and standards around related key issues, as well as sharing best practices in the region.
• Coordinate with the project partners on key activities for their active engagement and continuous feedback.
• Provision of technical and advisory support to the related processes that influence the implementation of the activities;
• Prepare work plans, monthly and quarterly progress reports; and ad-hoc reports if required by the donors
• Perform other related duties as required

Functional Competencies: 

Leadership: 

• Is proactive in developing strategies to accomplish objectives 
• Establishes and maintains relationships with a broad range of people to understand needs and gain support 
• Anticipates and resolves conflicts by pursuing mutually agreeable solutions 
• Drives for change and improvement; does not accept the status quo 
• Shows the courage to take unpopular stands 

Planning and Organising:  Develop clear goals that are consistent with agreed strategies; Identify priority activities and assignments; adjust priorities as required; Allocates appropriate amount of time and resources for completing work; Foresee risks and allow for contingencies when planning; Monitor and adjust plans and actions as necessary; Uses time efficiently.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others, and responds appropriately; Asks questions to clarify and exhibits interest in having two-way communication; Tailors language, tone, style, and format to match the audience; Demonstrates openness in sharing information and keeping people informed.

• Advanced University Degree (Master's or equivalent degree) preferably in public/business administration, international relations, information technology, or related fields.
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

• A minimum of 7 years in project management, administration, or related area is required, including a minimum of 3 years of experience working on accountability/ethical frameworks.
• Experience within the UN system or a comparable international organization is desirable.
• Experience working in the Middle East is desirable.

• English and French are the working languages of the UN Secretariat. For the position advertised, English is required.
•  Knowledge of another UN official language is an advantage.

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions 

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 

• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.