Project Management Support Specialist (Capacity Assessment (CA) Coordinator)

• Infrastructure
• Procurement 
• Project Management (full service, back on track)
• HR and Transactional Services
• Grants Management 
• Technical and Advisory Services

The CA Coordinator is responsible to ensure the provision of high quality CA team coordination, review and quality assurance services.  Specifically, the CA Coordinator has the following key responsibilities: 

• Provide guidance to grant recipients/implementing partners on required information they need to make available for the assessment;

• In cooperation with the CA reviewers, identify gaps and/or risks in the grant recipients/implementing partners’ capacity, based on the submitted policy and procedural frameworks; 

• Review the draft CA Reports and perform Quality Assurance if and when required in relation to the established fiduciary standards, clarity and readability of the report;

• Follow up with stakeholders related to the CA, as necessary;

• Distribute assignments to the team of reviewers and coordinate timelines for assigned work;

• Participate in meetings and review groups, as required; 

• Lead on regular reviews of templates and processes and make concrete recommendations for improvements to ensure fit for purpose, efficiency and due diligence of the CA services .

Procedures

• Contribute to fine-tuning workflow, management tools (online log etc.) and standards in relation to the assignment;

• Oversee the maintenance of a document shared drive in line with UNOPS policies and procedures;

• Ensure adherence to UNOPS PM policies and procedures as applicable to the CA component, including maintenance of risk and issue logs, ensure relevant lessons are recorded and shared, prepare reports and plans as needed, and other as required;

• Adhere to UNOPS AUMCO Programme and Operational guidance, as per established SoPs, Instructions, and other.

• Master’s degree or equivalent in Business Administration, Public Administration, Political Sciences, Finance, Economics or related field.
• A Bachelor degree in the above-mentioned areas may be considered provided the candidate can justify two (2) additional years of experience.

• Professional certifications in project /grants management (such as Prince 2) are an asset.
• Financial Management, Certified Auditor, Certified Public Accounting (CPA) are an asset.

• Grants Management, including planning of activities/deliverables 
• Reviewing of agreements and other administrative documents 
• Financial Management and Reporting
• Use of Reporting and financial systems 

• Audit and/or Financial Management Assessments
• Capacity Assessment of organizations 
• Organizational Maturity and/or Financial Capacity Assessment 
• Budget Management

• Fluency in English is required for this position. 
• Proficiency in another UN language or language spoken in a country of implementation of the portfolio’s activities is an advantage.

Contract type: ICA
Contract level: L-ICA-10 (ICS-10)
Contract duration: Retainer position (up to max. 220 working days, with possibility to extend based on performance and availability of funds).

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions 

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 

• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.