Project Management Support - Senior Assistant (Travel Assistant) - Retainer

• Provide administrative support in preparation for the conferences, workshops, and retreats.
• Processes travel transactions (authorizations and claims), including in the OneUNOPS system for all personnel, UN officials, and visitors, ensuring compliance with UN rules and regulations.
• Provide information on air services, rates, and travel schedules for specific itineraries.
• Maintain unit’s documentation, including records and files, ensuring the safekeeping of confidential materials.
• Perform other duties as may be reasonably required and in line with the incumbent's scope of services above.

• Advanced university degree (master's or equivalent) preferably in Business Administration, Public Administration, or other related discipline  with no years of relevant experience is desirable; OR 
• First-level university degree (undergraduate, bachelor or equivalent), with no years of relevant, will be considered an asset; OR
• Secondary school diploma (or high school equivalent) and five (5) years of relevant experience are required.

• Relevant experience is defined as experience in general administrative or operations support services in national or international public or corporate organizations.

• Experience in the UN system organizations is desirable.
• Experience in the use of Enterprise systems, including OneUNOPS, is desirable.

• Fluency in English is required. 
• Knowledge of French or other UN working languages is desired.

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions 

• For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete)  in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.