Programme Coordination Officer

Job categories Programme Management

Vacancy code VA/2025/B5033/29864

Department/office GPO, NYPO, PSC, Ethiopia Project Unit

Duty station Addis Ababa, Ethiopia

Contract type Local ICA Specialist

Contract level LICA Specialist-9

Duration Open-ended, subject to organizational requirements, availability of funds, and satisfactory performance

Application period 14-Mar-2025 to 23-Mar-2025

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.

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Background Information - Job-specific

Background Information PSC

The UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. It is led by the Director, who has overall authority and accountability for the performance of PSC on behalf of its clients. The Director is responsible for administering and providing oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.

Background Information UNMAS

Established in 1997 by the General Assembly, the United Nations Mine Action Service (UNMAS) serves as the United Nations focal point for mine action and supports its vision of “a world free of the threat of landmines and unexploded ordnance, where individuals and communities live in a safe environment conducive to development, and where mine survivors are fully integrated into their societies.”

UNMAS coordinates and collaborates with fourteen UN departments, agencies, programmes and funds to ensure an effective, proactive and coordinated response to the problems of landmines and explosive remnants of war, including cluster munitions.

UNMAS establishes, manages, and provides strategic direction to mine-action coordination centres in countries and territories as part of peacekeeping operations and humanitarian emergencies or crises. In these situations, UNMAS may plan and carry out mine-action projects, support and coordinate the work of local and international mine-action service providers, and set priorities for mine clearance, mine-risk education and all other aspects of mine action.

Functional Responsibilities

Under the guidance and direct supervision of the Head of Project Unit the Progra...

Under the guidance and direct supervision of the Head of Project Unit the Programme Coordination Officer will be responsible for the following:

Stakeholder engagement & Donor Liaison
Programme and Project Management
Mine Action Sub-Cluster Coordination (MASC) and UN Coordination
Proposal writing and donor reporting
Information Management and Monitoring and Evaluation
Knowledge building and Knowledge Sharing

Stakeholder engagement & Donor Liaison

Monitor humanitarian and development trends and needs to identify potential areas of intervention within UN mandates and existing capacity.
Support the preparation of information needed for official meetings, events, briefings and field visits and engagements with donors for relationship and reporting purposes
Support design, coordination and dissemination of public information products and communication activities as well as gather and draft content for communications products and platforms.

Programme and Project Management

Act as a focal point for and ensure the delivery of Financial Agreements (FA) assigned by the the Head of Project Unit:
Prepare project management documents for the assigned FAs as instructed by the Head of Project Unit, such as project implementation plans, work packages, activity monitoring plan, and project review and closure plans for review by the Head of Project Unit;
Prepare the draft of high-quality donor reports, as well as relevant quarterly and final FA reports

Mine Action Sub-Cluster Coordination (MASC) and UN Coordination

Assist the coordination of the Mine Action Sub-Cluster and represent mine action at national Protection Cluster meetings.
Attend coordination meetings of other clusters and sub-clusters (to collaborate on the development and implementation of joint initiatives (e.g. integration of Explosive Ordnance Risk Education in projects)
Attend inter-agency and cluster meetings (e.g. Inter-Cluster Coordination Team, Protection Cluster) when required by the Head of Project Unit, and collaborate with and provide information to humanitarian partners, including UN partner agencies and international and national NGOs on mine action
Ensure mine action is represented in humanitarian forums through proactive liaison with the Protection Cluster and the OCHA-managed Inter-Cluster Coordination Team

Proposal writing and donor reporting

Support the development of comprehensive drafts of reports for donors and other stakeholder reporting obligations
Ensure timely donor reports against contracted objectives, outputs and outcome are prepared for review by the Programme office
Assist in reviewing and analyzing project proposals in terms of project outcome, impact and best use of money as part of the proposal review team
Make sure the needs and views of women, girls, boys and men are considered in the design, implementation, monitoring and evaluation of all mine action proposals

Information Management and Monitoring and Evaluation

In collaboration with the Operations and Information Management Department, ensure information on the progress of projects under the assigned FA are accurate and up to date
In collaboration with the Operations and Information Management Department , ensure accurate and up to date information on the quality of implementing partner activities are maintained.
Prepare quarterly updates of the above for internal and external distribution
In support of the implementation of UNMAS EthiopiaProgramme Strategy, provide innovative ideas to continually improve the Programme’s M&E capacity
Coordinate and access data and relevant information on projects from external and internal stakeholders
Maintain M&E database and advise on methods for improving M&E for UNMAS Ethiopia Knowledge management and document management and innovation
Identify, contribute to, record and share the ongoing development and implementation of best practice, lessons identified, and innovative approaches to improve overall programme performance
Maintain records of programme files and other necessary programme documents such as documentation of decisions and actions taken on programme issues.

Knowledge building and Knowledge Sharing

Organize, facilitate and/or deliver training and learning initiatives for personnel on Administration related topics.

Provide sound contributions to knowledge networks and communities of practice by synthesizing lessons learnt and dissemination of best practices in human resources.
Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

The effective and successful achievement of results by the Programme Coordination Officer directly impacts the achievement of UNOPS project deliverables and UNMAS programme results and consequently reinforces the visibility and image of the UNMAS program.

This enhances UNOPS’ competitive position as a partner of choice in sustainable development and project services in the country/region served.

Education/Experience/Language requirements

Education Master’s degree (or equivalent) with two years of relevant ...

Competencies

Treats all individuals with respect; responds sensitively to differences and enc...

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Local ICA Specialist Contract level: ICS-9 Contract duration: Ong...

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