Administration Senior Assistant

Background

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world. UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian and development projects. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations.

Background: Austria Multi-Country Office (AUMCO)

The Austria Multi-Country Office (AUMCO) was set up in August 2019 as a part of the UNOPS Europe & Central Asia Region (ECR). Specifically, AUMCO aims to enable achievement of Agenda 2030 and the Paris Agreement through global programmes and tailored interventions in the Balkans, South Caucasus, and Central Asia, focused on:

• Infrastructure

• Procurement 

• Project Management (full service, back on track)

• HR and Transactional Services

• Grant Management 

• Technical and Advisory Services

Under the direct supervision of the Senior Project Manager for the Blueing the Black Sea project, and with a dual reporting line to the Blueing the Caspian Sea Senior Project Manager, the Administrative Senior Assistant will provide day-to-day administrative and operational support across both projects, ensuring timely coordination, documentation, and logistics in line with UNOPS rules and standards.

1. Administrative Support

2. Project Support

3. Travel and Logistics

4. Inventory, Asset and Supply Management, Custodial, Common Premises

5. Knowledge Building and Knowledge Sharing

• Completion of secondary school is required. 

• First University Degree in Business Administration, Public Administration or equivalent disciplines is desirable but not required 

• In the absence of a degree, administrative certification is an asset

• Minimum of five (5) years of relevant experience in general administrative, or operations’ support services in national or international public or corporate organizations.

• Proficiency in computers and office software packages (Google Suite) and experience in handling of web-based management systems.

• Some experience in UN system organizations.

• Experience in use of Enterprise systems including OneUNOPS.

• Full working knowledge in English is required.

• Knowledge of another official UNOPS language is an asset.

1. Contract type-ICA
2. Contract level- Local ICA Support
3. Contract duration-Ongoing ICA – Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions 

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 

• For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete)  in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.