Administrative Officer

This position is located in the Political Affairs Section (PAS) with support to the economic unit of the Office of the Special Envoy of the Secretary-General for Yemen (OSESGY). The incumbent will report directly to the Director of Political /Chief of the Political Affairs Section with secondary reporting to the Senior Economic Advisor.

The incumbent will perform the following duties in support of Political Affairs Section (PAS) and the Economic Unit:

Administrative Assistance

• Drafts and prepares responses to routine correspondence and administrative communications using standard document processing software, ensuring accuracy and professionalism. 

• Provides comprehensive secretarial, administrative and logistical support for meetings, committees, and conferences, coordinating with internal offices,  Jordanian authorities and Yemeni interlocutors as required. 

• Processes administrative documents and service requests, including  requisitions, purchase orders, travel requests and arrangements expenditure authorizations, visa applications, and contract support for PAS and  ECON staff.

• Supports HR and administrative functions such as, leave and attendance recording, UMOJA support, budget monitoring and scheduling meetings and official engagements.

• Ensures compliance with UN administrative procedures and policies while maintaining accurate documentation and records. Performs additional administrative, coordination and office management duties as assigned.

Information Management and Analysis

• Assists in translating official documents, reports and correspondence ensuring accuracy and contextual appropriateness. 

• Manages and updates the Office’s databases, ensuring the systematic  archiving, data entry and maintenance of records (both paper and electronic) for key substantive activities, including, but not limited to, political consultations and detainee files (highly confidential).

• Performs database analysis for a variety of analytical products and assessments for different substantive files, as instructed.

• Supports the integration of data analytics and artificial intelligence tools to enhance analytical outputs.. 

• Regularly updates the database system to maximize benefits for substantive activities.

• Assists in the preparation of presentations, briefing materials and  reports using appropriate software and visualization tools to support senior leadership and external engagements.

Core Competencies

Professionalism: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work

Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets

messages from others and responds appropriately; Asks questions to clarify and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience;

Demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by

genuinely valuing others' ideas and expertise; Is willing to learn from others; Places team agenda

before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

• A Master’s degree in Business Administration, Public Administration, Management, Finance, or a related area is required.
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.  

• A minimum of two (2) years of experience in administration and general office support or related area is required 
•  at least two (2) years providing professional translation/interpreting support is required. 

Languages -
English and French are the working languages of the United Nations Secretariat.
For the position advertised, fluency in English and Arabic (both oral and written) is required.

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

• UNOPS evaluates all applications based on the skills, qualifications and experience requirements outlined in the vacancy announcement. We are committed to considering all candidates in a fair and transparent manner, and we value diverse perspectives and experiences, including those of women, indigenous and racialized communities, individuals with diverse gender identities and sexual orientations, and people with disabilities.



• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions 

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 

• For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete)  in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.