Information Management Associate

Peace and Security Centre

The UNOPS Peace and Security Centre (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. The Centre is responsible to administer, provide support and oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.

It is headed by the Centre Director who has the overall authority and accountability for the performance of the Peace and Security Centre on behalf of its clients.

Background Information – UNMAS

Established in 1997 by the General Assembly, the United Nations Mine Action Service (UNMAS) serves as the United Nations focal point for mine action and supports its vision of ‘a world free of the threat of landmines and inexploded ordnance, where individuals and communities live in a safe environment conducive to development, and where survivors are fully integrated into their societies.’

UNMAS coordinates and collaborates with fourteen UN departments, agencies, programmes and funds to ensure an effective, proactive and coordinated response to the problems of landmines and explosive remnants of war.

UNMAS establishes, manages and provides strategic direction to mine action coordination centres in countries and territories as part of peacekeeping operations and humanitarian emergencies or crises.  In these situations, UNMAS may plan and carry out mine action projects, support and coordinate the work of local and international mine action service providers, and set priorities for the mine clearance, mine risk education and all other aspects of mine action.

Background Information – UNMAS Syria Response

Recognizing the magnitude of the humanitarian crisis in Syria, the systemic gaps in coordination, and following the adoption of resolutions 2139, 2165 and 2191 by the United Nations Security Council, humanitarian actors operating inside Syria from Damascus and neighbouring countries launched the Whole of Syria (WOS) approach to develop a principled, predictable and coherent response to prioritized humanitarian needs.

UNMAS  deployed to Gaziantep at the request of the Deputy Regional Humanitarian Coordinator in August 2015 and subsequently activated the Mine Action Sub Cluster under the Protection Cluster to address the impact of explosive hazards within Syria. UNMAS is the lead agency for the Mine Action Sub Cluster for WOS, and its offices in Beirut, Amman and Gaziantep work in support of the mine action response within Syria.

UNMAS provides leadership of the sector, working to reach affected civilian populations through the expansion and provision of mine action services inside Syria, strengthening participatory approaches to programming, and mainstreaming risk education into wider humanitarian activities. Given the limited access that international mine action actors have inside Syria and the reliance on national actors to identify issues and deliver mine action responses, coordination and capacity building of Syrian NGOs and civil society on protection has been identified as one of the priorities.

Under the supervision of the Information Management Officer, the Information Management Associate , will be responsible for the following functions:

• Compile programme and mine action sector with statistics and information regarding explosive hazard threats to support operational prioritization and planning;
• Assist with the maintenance, servicing and development of the IMSMA centralised mine action database for Syria, and associated reporting mechanisms and tools;
• Assist with the verification and recording of all field data from implementing partners into the UNMAS database;
• Perform quality assurance checks on reported data before, during and after data entry;
• Compile statistics for monthly report as directed by the Information Management Officer;
• Assist in creation and maintenance of comprehensive soft and hard archive system on a weekly basis;
• Review and update official forms as per the need of field activities in consultation with the Chief of Operations and Information Management Officer;
• distribute of official forms to operations and implementers in consultation with the Chief of Operations and Information Management Officer;
• Assist in preparation and printing of informative maps with mine action and other available data;
• Maintain and contribute to the operations mapping archive;
• Assist with the successful implementation of the standard working procedures for IT and information management to include the development of procedures, guidelines and manuals;
• Compile Geographic Data from a variety of sources upon request ;
• Review and promulgate all UNMAS produced explosive hazard related documentation to include monthly statistics, presentations and reports;
• Support synchronizing all data between the  main server and other databases;
• Compile statistics, maps, charts  as required by Operations and Programme departments;
• Assist with IT/Database training and technical assistance to UNMAS staff, implementing partners and external stakeholders as needed in the use of the Database & GIS where necessary;
• Create photo catalogue from received photos from mine action activities;
• Assist with IT and related general computer related issues;
• Ensure that the partners and external stakeholders have access to accurate explosive management information products;
• Perform any other relevant task assigned by supervisor or senior management.

• First-level University degree (Bachelors or equivalent) in IT, Data Processing, or any other related field with three (3) years of relevant experience or
• Secondary school (High School Diploma or equivalent) with a minimum of seven (7) years of relevant experience 

• This is a local position, therefore only nationals of the duty station will be considered.
• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

 UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.